Sr. Office Manager & Executive Assistant

Rally House is where fans celebrate the teams, traditions, and communities they love. Every day is an opportunity to create memorable experiences that bring fans closer to the moments and teams they care about most. Behind it all is a team fueled by energy, passion, and hometown pride. As we continue to grow, we're looking for team members who are excited to help shape the future of Rally House, deliver exceptional experiences, and make every fan feel right at home.

Job Description

The Sr. Office Manager & Executive Assistant leads the daily operations of Rally House's corporate office while providing high-level administrative support to the Leadership Team. This hands-on role oversees a small office support team and is directly responsible for office management, hospitality services, and the planning and execution of all corporate events. The position ensures an organized, efficient, and welcoming workplace that reflects Rally House's culture while proactively anticipating business needs and driving consistent execution.

Responsibilities

Corporate Office Management 

• Lead daily corporate office operations, maintaining a professional, organized, and welcoming workplace

• Oversee office porter staff, ensuring consistent standards for cleanliness, organization, and office presentation

• Manage office supplies, equipment, vendors, and workplace resources while controlling expenses

• Monitor office space utilization and coordinate workspace changes to support organizational growth

• Partner with Facilities and other departments to coordinate office-related needs and resolve issues

• Identify and implement improvements to office processes, efficiency, and the Team Member experience

Executive Administrative Support 

• Provide administrative support to the Leadership Team, including calendar management, scheduling, travel coordination, and special projects

• Prepare executive presentations, meeting materials, reports, and correspondence

• Coordinate leadership meetings, including agendas, documentation, and follow-up actions

• Anticipate executive needs, manage competing priorities, and maintain confidentiality

Corporate Events & Hospitality 

• Own the planning and execution of all corporate events, including leadership meetings, off-sites, celebrations, and recognition activities

• Manage event logistics, budgets, vendors, catering, scheduling, and communications

• Personally coordinate event preparation and execution while directing support from the office team

• Oversee daily office hospitality services, including food and beverage programs and meeting refreshments

• Manage meeting room scheduling, preparation, and hospitality requirements

• Ensure events are executed professionally, efficiently, and within budget

Team Leadership 

• Lead, coach, and support a small office team, establishing clear responsibilities and performance expectations

• Coordinate workloads, schedules, and priorities to ensure consistent operational support

• Balance delegation with direct participation in daily office operations and events

• Foster accountability, teamwork, responsiveness, and a commitment to service excellence

Skills and Knowledge

Ability to handle confidential information, Ability to multi-task and balance multiple priorities., Able to communicate with others in a clear and confident manner, Proactive with a sense of urgency

Qualifications

• Minimum 2 years office management experience 
• Minimum 2 years Executive Assistant experience 
• Minimum 2 years leading a small team 
• College degree in office management, hospitality management, Human Resource Management, or business administration preferred 

Physical Responsibilities

• Ability to operate a computer, keyboard, mouse, and other standard office equipment
• Able to clearly view and read information on a computer screen
• Occasionally lift or move items up to 15 pounds

Location

• On-site in Lenexa, KS