Payroll Administrator

Overview

The sucessful person will be a key member of the HR Department whose primary responsibility will be for the accurate and timely end to end processing of the monthly payroll and administering the benefits for over 300 employees including addressing all related queries including Benefit in Kind and Tax allowances.

Qualifications

• Have or be working towards a payroll qualification
• Have a minimum of 2 years recent experience in a similar role covering end to end payroll processing
• Have experience in managing a large (in-house) payroll i.e. in excess of 100 employees
• Have experience in updating and maintaining a time and attendance system
• Possess a high level of attention to detail and integrity
• Possess the ability to work to deadlines
• Excellent organisational skills
• Be a confident communicator both verbal and written
• Proficient user of MS Office, particularly Excel

 

Preference will be given to those candidates who, in addition to the above criteria, have experience in calculating Benefit in Kind for a company fleet, have payroll experience within the HR function, and of working with SAGE MicroPay including Advanced Report Writer.

 

Responsibilities

• Ensuring the accurate and timely end to end processing of the monthly payroll for the Company
• Accurately calculating and processing BIK deductions for a significant Company fleet
• Administering third party deductions, i.e. Pension, VHI, Social Welfare, BIK, LPT
• Completing control checks prior to transmitting the final monthly payment
• Liaise with the Finance Department to ensure payroll accruals are accurate
• Managing the payroll email inbox and deal with all payroll and benefit related queries in a timely manner
• Prepare and compile specialised payroll reports
• Keep up to date with Revenue on line services i.e. RPN’s and payroll submissions
• Keep up to date with legislative changes including employment, taxation and social welfare which impact on payroll and advise other team members and management on same
• Accurate and timely processing and completion of payroll year end
• Complete reports for pension brokers and CSO.
• Ensure that an attendance report is run weekly and all gaps are addressed in a timely manner as this is essential for the smooth operation of the monthly payroll.
• Be a super user of the time and attendance system (Softworks)
• Monitoring hours worked to ensure compliance with working time legislation and highlight any concerns to HR Director.
• Manage annual leave entitlements in line with company policy to ensure employees do not exceed entitlement and highlight any concerns to line management.
• Responding to all payroll queries for employees
• Liaise with auditors on an annual basis
• Provide advice on all types of leave including statutory and Company
• Assist with administrative duties within the HR Department such as issuing of contracts
• Adhere to Company policies and procedures
• Any other duties as reasonably requested by Management

Please note that the above list is not intended to capture every detail of the role but the main areas of responsibility.