Office Manager - Temporary

We’re building the future of medical dermatology by focusing on unmet patient needs and giving people the space to think independently, take ownership and make an impact that matters.

Our purpose is simple: to transform patients’ lives by addressing real needs. We work with care, act with courage, keep things simple and focus our innovation where it makes a difference.

Recognised as a Top Employer in Spain since 2008 and in Germany since 2025, we continue to invest in an environment where people can grow and move forward. 

If you care differently, you belong here. 

MISSION

The Office Manager serves as a trusted business support partner to the Global Partner Markets team, the VP Rest of Europe, and the Director of Global Commercial Strategy & Operations. The role serves as a key enabler of operational excellence, streamlining administrative business processes, simplifying workflows, and driving productivity through AI-enabled solutions. The Office Manager contributes to organizational efficiency, enabling leaders and teams to focus on delivering strategic business objectives while ensuring the highest standards of professionalism, confidentiality, and service excellence.

CORE RESPONSIBILITIES

• Provide coordination support to the Global Partner Markets team, the VP Rest of Europe, and the Director of Global Commercial Strategy & Operations.
• Optimize internal back-office processes to gain operational efficiencies
• Participate in the organization of team meetings and offsites
• Manage the order management (purchase orders) of GPM
• Direct contact with Key Opinion Leaders (KOLs) to ensure efficient management of contractual agreements, tax certificate, and fees payment
• Management, planning and monitoring the manager’s Calendar, and travel management

REQUIRED EDUCATION AND EXPERIENCE

• More than two years of experience in similar roles.
• Administrative training, as office manager or similar.
• Experience working in multinational and multicultural environments.

SKILLS AND COMPETENCIES

• Advanced level of English and Spanish spoken and written is essential.
• Advanced knowledge of Microsoft Copilot, Word, Excel, Outlook, Power Point and other corporate applications.
• Proactive. Ability to multi-tasking and to work autonomously, managing issues from different areas
• Resolutive and dynamic with the ability to manage several issues at once.
• Ability to manage sensitive and confidential information in an appropriate and discreet manner.
• Excellent organizational skills, prioritization and time management.
• High attention to detail.
• Ability to communicate effectively, both orally and in writing, at all levels within and outside the organization, including managers and senior officials.
• Flexible. Ability to work in a team and in a dynamic environment.