HR Business Partner

JOB TITLE:          HR Business Partner – 14 Month Contract, Beginning December 1, 2026

STRUCTURE:      Hybrid (Minimum 2 days in office)

REPORTS TO:     Director, Human Resources

The HR Business Partner supports the Human Resources team in delivering HR strategies and initiatives aligned with business objectives. This role provides day-to-day operational HR support, assists in implementing HR programs/initiatives, and partners with employees/managers to ensure effective people management practices.

KEY RESPONSIBILITIES:

HR Support & Advisory

• Provide a full range of administrative and operational HR support and serve as the first point of contact for employees and managers on general HR inquires.
• Support employee relations by addressing routine inquiries and escalating complex issues to HR Director, while maintaining confidentiality of all matters.
• Provide clear HR policy guidance and interpretation, while promoting best practices.  
• Provide HR project/assignment support to HR Director as needed.

Talent Management & Onboarding

• Manage full cycle of recruiting such as posting, sourcing, talent profiling, initial phone interviews, interview scheduling, process background checks, partner with hiring manager on offer process, and liaison with recruitment agencies (where needed).
• Partner and provide guidance to hiring managers throughout hiring and onboarding process.
• Maintain employer brand presence on LinkedIn and corporate website.
• Manage and oversee new hire onboarding experience to ensure smooth hiring process and develop plans for continuous improvement (i.e., coordinate onboarding schedule, logistics for new hire, own HR Orientation welcome session, benefits enrollment)
• Assist with performance management process, including goal setting and review process.

• Support learning and development initiatives and track training compliance.

HR Operations & Compliance

• Assist HR Director in reviewing/drafting HR policies and procedures, and a wide range of employee communications to align with the organization’s objectives and legislative requirements.
• Ensure HR processes comply with local labor laws and company policies.
• Process employment events (i.e. hires, promotions, transfers etc.) and maintain accurate employee records to ensure HRIS data integrity.
• Prepare HR reports and analyze trends to support decision-making.
• Draft employment agreements for new hires and any other employment changes requiring documentation (i.e., employment verification letters, promotions)
• Update employee handbook to ensure it is current and meets legislative requirements.
• HR Representative on the Joint Health & Safety Committee to ensure organization is fully compliant with health and safety legislation (i.e., attend meetings, inspections)

Benefits Administration

• Administrator for Group Benefits Programs and liaison with benefits provider to manage leave of absences, including facilitating return-to-work plans.
• Manage administration and provide guidance on various benefit programs (i.e. health and wellness programs, maternity leave, RRSP/DPSP, employee discount program, employee assistance program, education reimbursement program, internal recognition program).

Employee Engagement & HR Communication

• Assist in organizing and supporting various internal HR initiatives such as employee engagement events, recognition programs, and training sessions.
• Co-lead Social Committee and assist events team/social committee to execute on social and engagement events.
• Own the quarterly HR newsletter to ensure employees receive relevant and timely updates.
• Assist in scheduling and organizing town hall meetings and various leadership meetings (virtual/in-person).

QUALIFCATIONS & REQUIREMENTS:

• Post secondary education, preferably in Human Resources Management, Business Administration or in another related field.
• CHRP designation (or working towards) is considered an asset.
• Minimum 2 years of related HR experience required.
• Experience in full-life cycle recruitment is preferred.
• Good understanding/working knowledge of HR policies/procedures, employment legislation and HR best practices.
• Experience managing confidential and sensitive information.
• Strong English communication, written and verbal. French is an asset.
• Strong organizational, multitasking and problem-solving skills, with high attention to detail.
• Demonstrated ability to influence, advise and build trust with both leadership and front-line employees.
• Excellent interpersonal and communication skills.
• Proficiency with Microsoft Office Suite (i.e. Excel, PowerPoint)
• Previous HRIS experience (i.e. Workday), reporting and data analysis, is an asset.
• Ability to work a minimum of 2 days in the Mississauga office, with flexibility to increase visibility based on business needs.