Why should you join?

DocuWare stands for globally distributed, international teams, flat hierarchies, and an open company culture that encourages active participation and contribution. Mobile work and flexible working hours are part of our everyday life. Would you like to become part of an innovative company whose solutions digitalize everyday work across a wide range of industries? Then join our team!

Your Responsibilities

We’re seeking a Junior Accountant who thrives in a detail-oriented environment and enjoys supporting the day-to-day financial operations of the business. This role is responsible for accounts payable processing, cash application, vendor management, employee expense reporting, collections support, and assisting with month-end close activities. You’ll play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting both internal teams and external customers with timely and professional communication.

This is a hands-on role with direct exposure to accounting operations, financial reporting, and process improvement initiatives. The position offers the opportunity to develop technical accounting knowledge, gain experience with ERP and reporting systems, and build a strong foundation for continued growth and support within the finance team.

• Record accounts payable in the accounting system. This includes pushing invoices through an internal workflow tool.
• Prepare weekly ACH and WEBPAY payments, as well as check payments when necessary as backup.
• Verify all purchases have proper purchase order approvals.
• Review all open PORs and invoices to determine monthly accounts payable accrual and posting of accrual to accounting system.
• Posting vendor prepaid journals in accounting system.
• Review invoices for use tax liability and posting use tax accrual in accounting system.
• Generating monthly, quarterly, semi-annual and annual sales tax reports in Avalara and CRM.
• Posting monthly recurring general ledger entries.
• Responsible for obtaining ACH enrolment forms and W9 forms from vendors.
• Reconcile monthly AMEX statement details including obtaining receipts, verifying purchase order approval, and posting monthly payable.
• Supporting Team Lead in month end close.
• Petty Cash – record disbursements and reconcile monthly.
• Process employee expense reports weekly for travel policy review, math check and manager approvals.  Post reports to accounting system.
• Post daily cash receipts (checks, wire transfer, ACH and credit cards) including foreign tax withholding and bank fee journal entries. Obtain remittance details if not noted. Mandatory requirement to come into the office after 1pm on the last day of the month to prepare the check deposit.
• Manually process credit card payments when necessary.
• Prepare aging report bi-weekly for review by Team Lead Accounting, CFO and Team Lead Order Processing. Report will include status notes on all delinquent accounts.
• Communicate Credit Policy to Direct End Users or Partners when necessary. 
• Generate monthly account statements and dunning letters when due. 
• Send letters to ADPs with past due balances over 67 days informing them that their account is on credit hold.
• Prepare past due reporting to Euler (Allianz) each month.
• Review Euler policy weekly for EZ cover renewals, expirations or cancellations.
• Place phone calls and/or send emails to Direct End Users and Partners that are past due based on Credit Policy.  
• Monthly CRM reports run for credit card expirations and monthly cloud contract renewals.
• Complete vendor request forms and send W9, ACH/Wire transfer instructions as requested.
• Review credit cards monthly to check for upcoming expiration dates
• Enter invoices into Ariba when required.
• Process exceptions to credit renewals that have gone through collections cycle.
• Respond promptly to internal and external customer inquiries about invoices.
• Updating accounting procedures for any process changes.

What you need to succeed

• Bachelor’s degree or equivalent, minimum two to three years related experience, or equivalent combination of education and experience.
• Proficient with Microsoft Excel, Word and Outlook.
• Possess excellent verbal and written communication skills.
• Commitment to excellence and high standards.
• Acute attention to detail.
• Ability to manage priorities and workflow.
• Willingness to adapt to a dynamic work environment.

What we can offer

• $40,000 to $50,000 base salary
• DocuWare funds $2,000/$4,000 annually towards single/family HDHP deductible
• Your choice of 4 medical plans (HDHP, EPO, PPO)
• Short Term Disability (100% company paid)
• Long Term Disability (100% company paid)
• Group Term Life insurance (100% company paid)
• 401(K) with company match 
• 12 annual paid holidays and generous PTO plan
• One day off a year to volunteer to your charity of choice.
• Profit Sharing  
• Internationally growing and well established company 
• Thorough onboarding & induction period 
• Training and development opportunities
• Participation in a positive intercultural company culture with an openness to new ideas 
• Virtual instructor led fitness offerings.
• Access to Udemy training academy and Tuition Reimbursement
• Flexible Spending & Dependent Care Accounts
• Company events and more

Our Values

New ideas are always welcome here. 
At DocuWare, you’ll find an open corporate culture, a wide variety of options for further education and a friendly, informal work environment. We offer creative, self-motivated individuals a diverse, international working environment with plenty of freedom and opportunity for professional development.
 
You can find what makes us a unique and rewarding employment experience on Instagram! Check us out at https://www.instagram.com/life.at.docuware/.

Our application process

1. Virtual prescreening with a Recruiter to get to know each other.

2. Virtual interview with the Recruiter and Hiring Manager.

3. Assessment with the team.

4. Final in-person interview in the Beacon, NY office.

Your hiring partner

Alicia Leach
Sr. Team Lead, People and Culture

Here you can find us

25 Creek Drive
Beacon, NY 12508

Work Authorizations
Please note that DocuWare Corporation does not sponsor employment visas for this position. Candidates must be authorized to work in the country without the need for visa sponsorship.

EEOC Statement
DocuWare Corporation is an Equal Opportunity/Affirmative Action Employer (Equal Opportunity Employer/Veterans/Disabled).
 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. DocuWare values diversity, equity and inclusion and this policy applies to all employment practices at DocuWare. DocuWare is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability.
  
Background Screening Statement
Employment is contingent upon a successful completion of a criminal background investigation subject to any federal, state, and local laws.