Facilities Manager

Description

The Facilities Manager directs and coordinates all physical plant operations, environmental safety, routine building upkeep, and sanitation protocols across High Desert PACE facilities. Reporting directly to the Director of Human Resources, this leadership role exercises operational and supervisory authority over Environmental Services (EVS) staff and Facilities Maintenance Technicians.

The Facilities Manager ensures that clinic spaces, adult day health areas, administrative offices, and building grounds remain compliant with Cal/OSHA, local building ordinances, California Department of Public Health (CDPH), CMS, and life-safety codes. Responsibilities encompass overseeing comprehensive preventive maintenance programs, vendor and service contractor management, infection control sanitization standards, emergency action plans, and budget implementation to foster a safe, functional, and dignifying care environment for frail senior participants.

Requirements

Supervisory Responsibilities

• Provide direct supervision, scheduling, performance management, training, and operational support to the Facilities Maintenance Technician(s) and Environmental Services (EVS) team members.
• Establish daily work queues, task priorities, and project deadlines for routine repairs, custodial workflows, and event setups.
• Conduct ongoing quality control inspections of facilities and mechanical areas to verify work quality and strict adherence to sanitation and maintenance standards.
• Lead onboarding, hands-on skills development, and required in-service safety education for department staff.

Facilities Operations & Preventive Maintenance

• Establish and monitor comprehensive preventive maintenance (PM) schedules for essential building assets, including HVAC, mechanical, electrical, plumbing, water heating/filtration, and emergency backup power systems.
• Direct and assist with troubleshooting minor structural, carpentry, electrical, and plumbing repairs (e.g., switches, fixtures, leaks, hardware, and minor drywall/paint touch-ups).
• Oversee the Building Automation System (BAS), keycard access control, security surveillance, and fire suppression systems.
• Supervise kitchen equipment upkeep and physical clinic apparatus alongside specialized clinical engineering contractors.

Environmental Services & Infection Prevention

• Supervise center-wide cleaning and terminal disinfection protocols in compliance with Title 22, CDC, and PACE infection control guidelines.
• Ensure strict sanitation practices across high-touch participant zones, restrooms, clinical exam spaces, physical therapy areas, and dining spaces.
• Manage biomedical, hazardous, and municipal waste handling procedures in accordance with California medical waste regulations.
• Ensure appropriate stock levels, safe storage, and SDS documentation for all EVS supplies, housekeeping equipment, and cleaning chemicals.

Vendor, Contract & Project Management

• Manage external contractor relationships, service agreements, and vendor performance for HVAC, elevator maintenance, fire/life safety, pest control, waste management, and capital improvements.
• Solicit and evaluate competitive vendor bids, verify contractor insurance and licensure, coordinate on-site work access, and inspect deliverables prior to invoice approval.
• Serve as primary liaison for landlord, property management, or utility providers regarding building-wide services.

Safety, Life Compliance & Emergency Management

• Serve as primary coordinator for facility emergencies and after-hours incident response, including alarm monitoring (burglar, fire, mechanical, refrigeration).
• Maintain active inspection records, operating permits, warranties, and compliance documentation required for local fire marshal, county health, CMS, and CDPH audits.
• Coordinate routine safety drills (fire, earthquake, evacuation) and collaborate with leadership to maintain the Emergency Operations Plan (EOP) and Hazard Communication Program.
• Conduct routine hazard vulnerability rounds to eliminate slip, trip, and fall risks, ensuring ADA accessibility across all walkways and entrances.

Department Administration & Logistics

• Assist the Director of Human Resources in building and managing the annual facilities operating and capital budgets.
• Review, allocate, and approve department purchase requisitions and vendor invoices.
• Oversee room configurations, logistics, audio-visual adjustments, and cleanup for participant activities, organizational conferences, and staff events.

Education & Experience Requirements

• Education: Associate degree in Facility Management, Business Administration, Engineering Technology, or related discipline preferred; High School Diploma or GED required.
• Experience: Minimum of 3–5 years of progressive experience in commercial facilities maintenance or physical plant operations, with at least 1–2 years in a lead or supervisory role. Prior experience within a healthcare setting, ambulatory clinic, skilled nursing facility, or PACE environment preferred.
• Certifications:
• OSHA 10-Hour or 30-Hour General Industry certification preferred.
• Certified Facility Manager (CFM), FMP, or equivalent trade certifications (HVAC/EPA Universal, Electrical, or Plumbing) are an advantage.
• Current First Aid / CPR / AED certification (or willingness to obtain upon hire).
• Licensure: Valid California Driver License with an insurable, clean driving record and reliable personal transportation.

Education & Training

• High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
• Minimum of 2 years’ experience performing facilities maintenance
• Dependable transportation (truck or van) w/ active auto insurance
• Familiar with tools, basic plumbing, basic electrical knowledge, and attention to detail
• Valid California driver's license with clean driving record (provide NV DMV driver history printout)
• OSHA 10-hr- preferred.
• Flexibility to handle urgent building situations outside standard business hours, including evenings, weekends, and holidays when on call.

Knowledge, Skills & Competencies

• Strong functional grasp of commercial building mechanical, electrical, plumbing, HVAC, and fire life-safety systems.
• Working familiarity with healthcare regulatory agencies (CDPH Title 22, CMS, Cal/OSHA, Life Safety Code NFPA 101).
• Proven leadership capacity to mentor, motivate, and direct both technical trades and custodial personnel.
• Proficiency with computer applications including MS Office (Word, Excel, Outlook), computerized maintenance management systems (CMMS), and digital work-order platforms.
• Sound judgment, crisis-de-escalation abilities, and effective communication skills when collaborating across interdisciplinary healthcare teams

Working Conditions

• Work involves almost constant exposure to unusual elements, such as extreme temperatures, toxic chemicals, biohazardous materials, dirt, dust, fumes, smoke, and/or loud noises.
• Extensive physical activity. Requires strenuous physical work; heavy lifting, pushing, or pulling required of objects over 50 pounds.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.