Administrative Assistant Senior

If you have what it takes to become part of the Vistra family and would like to start a promising career with a global leader, take a look at the exciting employment opportunities that are currently available and apply online.

Job Summary

This position is an advanced administrative support role for an existing organization or department. Completes assignments of a complex and confidential nature and relieves superior(s) of some administrative detail within established limits. Makes independent decisions regarding planning, organizing and scheduling own work. Assignments may require advanced computer skills in word processing, spreadsheet, power point, graphics and database software. This role may also be involved in administrative functions including tracking employee records and departmental budget.

Job Description

Key Accountabilities

•Provides administrative support to Senior Director and staff

•Maintains calendars; coordinates meetings and schedules conference rooms and equipment

•Coordinates travel and meeting arrangements for various department employees as necessary

•Uses various PC software packages such as spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents

•Prepares expense reports and processes and invoices and monthly corporate credit card statements. Sets up vendors, monitors payments and department expense budget.

•Monitors and orders supplies for the department

Education, Experience & Skill Requirements

•3 to 5 years of administrative support experience, preferably supporting senior level executives

•Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills.

•Excellent verbal, written, and interpersonal communication skills

•Exceptional organization skills, able to deal with multiple & simultaneous projects while keeping them on track

•Demonstrated effective problem-solving skills

•Ability to maintain confidential information.

•Capable of arranging and scheduling complex, multi-site meetings with multiple members

•Ability to learn and navigate vendor payment systems

•Ability to monitor budget expenses

•Minimum High School diploma or equivalent

Key Metrics

•Provide excellent support of team

•Timely invoice processing

•Proactively engage with team members and other administrative assistants in the company

•Ensure team needs and member requests are met

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Job Family

General Services

Company

Vistra Corporate Services Company

Locations

Irving, Texas

Texas

If you currently work for Vistra or its subsidiaries, please apply via the internal career site.

It is the policy of the Company to comply with all employment laws and to afford equal employment opportunity to individuals in all aspects of employment, including in selection for job opportunities, without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, genetic information, military service, protected veteran status, or any other consideration protected by federal, state or local laws.

 

If you are an individual with a disability and need assistance submitting an application or would like to request an accommodation, please email us at [email protected] to make a request.