Join us as Personal Assistant

Function: SC GM Specialist

Scope: National

Location: Nuevo León- Salinas Victoria

Terms & Conditions: Full-time –On site. No national or international relocation bonus applies. 

Fluency in spoken and written English is required for global communication  

JOB PURPOSE

Provide the highest level of administrative and organizational support to the Engineering Director and Engineering Managers. This position manages the director’s agenda, travels, expense reports and coordination of meetings. Besides that, this person does the organization and Communication with the project team and the rest of the organization. The position requires a high commitment with the company’s culture through the alignment of personal behaviors with the company values seeking to reach the company’s mission.

WHAT WOULD YOU DO?
• Prioritize and Schedule meetings on behalf of the Engineering Director and Engineering Managers.
• Manage the director’s agenda and work as point of contact inside and outside of the organization.
• Manage the coordination, travel reservations and itineraries.
• First point of contact for communications within the project team and with the resto f the organization.
• Deliver effective communication and updates to presentations, emails and letters.
• Manage and plan the logistics of meetings, training sections, leadership sections and other critical activities for the project team.
• Manage contacts and documentations.
• Accept, evaluate and answer to calls and emails of internal and external stakeholders.
• Coordinate and monitor the budget.
• Complete and submit expense reports.
• Execute special Projects and activities when assigned.
• Other responsibilities when assigned.

INTERNAL CONTACTS

• Leadership team

• Procurement Department

• Finance Department

• Company leaders / operations and project stakeholders

EXTERNAL CONTACTS

• Suppliers and construction companies

• Consulting firms

• Various contacts of the director

EXPERIENCE

• Bachelor’s degree in Administration or Secretarial Studies, or equivalent years of experience in the field

• Advanced English proficiency (mandatory), both written and spoken (highly important)

• Advanced knowledge of IT tools such as MS Word, PowerPoint, Excel, and Outlook

• At least 5 years of experience in a similar role within a FMCG company or multinational organization

• Ability to manage multiple tasks simultaneously while maintaining control over costs and timelines

• Time availability

SKILLS

• Excellent verbal and written communication skills

• Proactivity

• Problem-solving skills

• Attention to detail

• Results-oriented mindset

• Commitment and responsibility

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.