Warehouse and Inventory Technician

We are seeking a dependable and detail-oriented professional who enjoys supporting essential public works operations through effective inventory and warehouse management. This is an excellent opportunity for someone who values teamwork, organization, and providing exceptional internal customer service.

The ideal candidate is organized, proactive, and able to manage multiple priorities while maintaining accurate inventory and purchasing records. They communicate effectively, work collaboratively with staff across departments, and are committed to efficiency and accountability.

The best candidate will possess experience in warehouse operations, inventory control, purchasing, and recordkeeping. They will demonstrate strong problem-solving skills, attention to detail, proficiency with inventory management systems, and a commitment to maintaining an organized, safe, and efficient storeroom operation.

Experience the rewards of your hard work—comprehensive benefits, including upcoming COLAs, that support your well-being, growth, and success!

 3% increase in base effective 6/20/2027

• Performs a variety of storekeeping activities, including the receipt, inventory, storage, and issuance of stock related to automotive fleets, fuel, streets, operations and utilities; initiates purchase orders and purchase requisition orders; purchases, receives, stores, distributes, and maintains an adequate inventory of materials, supplies, parts, tools, and equipment; ensures proper accounting and record keeping.
• Prepares or assists in the preparation of purchase orders; charges purchases to and monitors various account budgets; receives and fills requisitions for specialized orders; processes invoices for inventory control in the City’s software program; maintains receiving and accounting records; resolves accounting and receiving discrepancies; maintains the automatic inventory system.
• Receives incoming shipments and deliveries; arranges and coordinates delivery of purchased supplies and materials; inspects materials, supplies, and equipment for quality, quantity, and correctness.
• Unloads pallets and bulk materials using a forklift; verifies and checks items received against purchase orders and catalogs manufacturer model numbers; returns defective or warranty related materials to vendor.
• Notifies appropriate parties of shipment arrival; arranges for delivery to appropriate offices.
• Maintains cleanliness, security, and safety within stores area; reports needed repairs to appropriate personnel.
• Keeps and maintains organized inventory of parts and materials; keeps abreast of new materials and product lines within the industry.
• Conducts research to establish the best and most cost-effective source of supplies; develops specifications and bids.
• Maintains vendor lists, supply catalogs, and related records; serves as a liaison between mechanics and vendors; negotiates prices; prepares special and routine reports as needed.
• Coordinates and participates in the annual physical audit/count for fleet, operations, street, and utility division inventory and supplies.
• Enters, retrieves, prints, and generates vehicle, equipment, and work order reports from computer information system; maintains equipment maintenance records.
• Picks-ups and delivers vehicles as necessary; picks-up parts and supplies as required.
• Tracks fuel usage and delivery; determines current fuel prices per gallon based on data from the City’s automated system; prepares and submits a variety of mandated fuel related report to regulatory agencies; pays fuel usage taxes; maintains the City’s fuel system.
• Files smog certificates in preparation of the annual audit by the California Department of Consumer affairs; determines and inputs units requiring smog checks into the City’s system.
• Implements annual vapor recovery testing and certification required by Southern California Air Quality Management District; coordinates annual underground storage tank monitoring system and testing certification, as required.
• Produces a variety of fleet maintenance reports; inputs new vehicles into the City’s system; monitors and updates information to ensure staff performs preventive maintenance on City units; prepares reports for the Police Department to send to the Department of Motor Vehicles; renews license plates for undercover units.
• Orders uniforms for City employees; updates employee uniforms when needed.
• Complies with City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

• Practices and principles of public agency purchasing, including competitive bidding procedures.
• Materials, supplies, equipment, and tools used in all City services.
• Methods and techniques of stock and inventory control, including requisitioning, receiving, storing, and distributing.
• Methods and techniques for developing and evaluating specifications.
• Underground storage tank monitoring and testing systems.
• California smog check, air quality, and motor vehicle rules and regulations.
• Inventory control including automated inventory control programs.
• Applicable federal, state, and local laws, codes, and regulations, including the City’s Purchasing Ordinance.
• Methods and techniques of scheduling work assignments.
• Methods and techniques for record keeping and report preparation and writing.
• Occupational hazards and standard safety practices.
• The automotive industry including automotive and diesel mechanics.
• Fleet shop operations.
• City and mandated safety rules, regulations, and protocols.
• Hazard communication, Safety Data Sheet (SDS), hazardous-material storage and handling, battery and tire storage/recycling, spill prevention and response and applicable workplace safety regulations.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

• Read and interpret purchase requisitions and specifications.
• Analyze bids for consistency with specification requirements.
• Evaluate quality and price of products to judge suitability.
• Maintain accurate inventories and related records.
• Recognize automotive parts.
• Inspect and issue supplies, fuel, and equipment.
• Evaluate quality and price of automotive products in making purchasing decisions.
• Initiate, plan, coordinate, and conduct a physical inventory.
• Perform mathematical calculations quickly and accurately,
• Interpret, explain, and apply applicable laws, codes, and regulations.
• Read, interpret, and record data, information, and documents accurately.
• Make sound decisions within established guidelines.
• Follow written and oral directions.
• Observe safety principles and work in a safe manner.
• Operate a forklift.
• Use written and oral communication skills.
• Analyze and solve problems.
• Effectively work with interruptions.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Must possess mobility to work in a standard warehouse setting and work with and around a variety of equipment, parts, and inventory, to operate a motor vehicle and forklift; strength, stamina, and mobility to perform medium physical work; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves walking and working on slippery surfaces. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator. Positions in this classification bend, stoop, kneel, reach, and climb to perform work. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 50 pounds on average and heavier weights with the use of proper equipment and/or assistance from other staff.

• A competitive records review of applicants' experience and qualifications will be conducted. 
• Based on that evaluation, a limited number of applicants whose qualifications best meet the current needs of the City of Upland will be invited to participate in the qualifications appraisal and interview process. 
• Qualified candidates will be provided with more details prior to the start of the examination process. 

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.