Operations Accountant

Position Summary

The Operations Accountant supports the day-to-day accounting and financial operations of a multi-location business. This role is responsible for transactional accounting, operational reconciliations, reporting support, and cross-functional coordination with operations, vendors, and internal stakeholders. The position emphasizes accuracy, follow-through, and process consistency while supporting month-end close, ongoing operational initiatives and executive supportive needs.

Key Responsibilities

Operational Accounting & Transactional Support

• Manage routine accounts receivable activities, including invoicing, cash application, reconciliation of customer accounts, and responding to account inquiries
• Support accounts payable processes, including payment scheduling, check processing, and vendor coordination
• Reconcile bank deposits and operational transactions to accounting records
• Assist with employee and contractor reimbursements in accordance with company policy

Financial Reporting & Close Support

• Prepare and compile operational sales data to support journal entries and month-end close
• Review and reconcile expense activity, including company card transactions and reimbursements
  
• Categorize and track operational expenses to ensure accurate financial reporting
  
• Assist with balance sheet reconciliations and variance follow-ups

Operational Reporting & Analysis

• Collect, organize, and review operational reports related to sales, cost of goods sold (COGS), rebates, and location-level performance
• Perform periodic location-level checks to validate financial data against operational activity
• Prepare reports comparing vendor invoices, COGS, and internal billing records
  
• Support labor, discount, and rent reporting by compiling and validating source data

Compliance & Administrative Support

• Collect and organize documentation related to sales tax, vendor onboarding, and regulatory filings
• Maintain accurate records for vendors, locations, and operational changes (e.g., address or contact updates)
• Support audit requests by preparing documentation and responding to inquiries

Executive & Administrative Support

• Provide administrative and coordination support to the CFO, CEO, VP's, and Directors as needed
• Assist with booking and coordinating travel arrangements
• Support scheduling coordination and documentation preparation for senior leadership
• Maintain discretion and confidentiality when handling sensitive financial or operational information

Cross-Functional & New Location Launch Support (Optional)

• Opportunity to gain exposure to operations through on-site shifts or operational support
• Involvement in supporting new location openings, including financial setup, on site store set up, new team member training and coordination
• Occasional travel may be required based on business needs and employee interest; travel is a seasonal aspect of the role

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, or a related field
• 2–4 years of accounting or operational finance experience
• Strong understanding of transactional accounting and reconciliations
• Proficiency in accounting systems and Excel
• High attention to detail with strong organizational and follow-through skills

Preferred

• Experience in multi-location, retail, hospitality, or food & beverage environments
• Exposure to operational reporting, COGS, or sales-based accounting
• Experience supporting audits or compliance-related processes
• Previous experience as a Shake Smart Team Member or Shift Lead

Competencies

• High level of professionalism and discretion
• Strong organizational and time-management skills
• Ability to manage recurring tasks alongside ad hoc executive support needs
• Collaborative, service-oriented mindset with attention to accuracy

Disclaimer:

SHAKE SMART IS AN EQUAL OPPORTUNITY EMPLOYER, PLEASE READ THE FOLLOWING CAREFULLY.

I certify that my answers are true and complete to the best of my knowledge. If this application leads to employment, I understand that false or misleading information in my application or interview may result in my release. I understand and agree that nothing contained in this application is intended to create an employment contract between me and the company. I also understand and agree that if I am hired, my employment with the company will be at will, and may be terminated by either me or the company at any time, with or without cause or advance notice. I authorize the references listed in the questionnaire, as well as other individuals whom Shake Smart contacts, to provide Shake Smart with any and all information concerning my previous employment and any other pertinent information. Further, I release all parties and persons from all liability from any damages that may result from furnishing such information to Shake Smart as well as any use or disclosure of such information by Shake Smart or any of its agents, employees or representatives.