Project Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Assistant to join our team in supporting technical project administration work for multiple client accounts and project managers in our Los Angeles office.

This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking construction project progress, preparing reports regarding contracts for management use, arranging meetings, monitoring schedules, tracking project budgets, and preparing and distributing routine project-related correspondence, for multiple project teams simultaneously

Role accountabilities:

• Assist Project Teams with various non-technical and technical deliverables throughout the project design and construction phases, including:
• Formatting technical reports and design specifications.
• Coordination with the design team for distribution and tracking of construction related questions and submittals.
• Management of document controls during the project construction phase, including management of the project-specific online information management system.
• Review, production, and delivery of meeting notes, summary reports, presentations, and other deliverables.
• Development and monitoring of tracking logs for various design and construction related processes.
• Assist Project Managers with invoice preparation and development of backup materials.
• Regular use of Microsoft Office Suite, Adobe Professional Suite, and other technical platforms to aid in:
• Preparing, formatting, and assembling of deliverables.
• Uploading deliverables to client sites.
• Development and maintenance of electronic project team SharePoint sites.
• Regular interaction and communication with internal and external stakeholders.
• Perform work on multiple projects/tasks simultaneously and manage multiple/simultaneous deadlines.
• Perform file management and various other document controls related duties as needed.

Required Qualifications:

• High school diploma or equivalent
• 3+ years of related experience

Key Skills and Attributes:

• Previous technical/administrative experience in a fast-paced setting, with strong computer skills, and a high level of competence in Microsoft Word, PowerPoint, Outlook, and Excel.
• Highly motivated with a desire to pursue continual innovative improvements in processes.
• Demonstrate productivity, effectiveness, and excellent communication (both written and verbal) while working both independently and within a team.
• Exceptional time management and organization skills with the ability to work under time constraints and prioritize/ plan work, while working on multiple tasks for several projects/ managers simultaneously.
• Demonstrate professional demeanor and ability to work effectively with clients and individuals at all levels of the company.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $51,000 - $76,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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