Office Administrator - Maternity Cover

Here at UPP we currently have an exciting opportunity for an Office Administrator - Maternity Cover (10-Month Fixed-Term Contract) to join our team.

Lancaster UPP is seeking a proactive and well-organised Office Administrator to provide essential administrative support to the team during a period of maternity leave. This role is ideal for someone who enjoys working in a busy operational environment, is confident using digital systems, and can manage a varied workload with accuracy and professionalism.

This is a permanent fixed-term position working 37.5 hours per week from 8.30am to 5pm, Monday to Friday. The salary is £27, 343 per annum, pro-rated.

Role responsibilities include:

• Assist in providing a reception service to the office, keeping records of all visitors, contractors and issue of keys
• Liaise, as necessary, with the university client, sub-contractors, staff and residents
• Assist the relevant manager(s) in the co-ordination of all on-site activities and day to day administration plus the production of various reports
• Assist in the procurement of goods and services via the UPP purchase system
• Produce and receipt purchase orders for goods and services and submit them for authorisation
• Assist with managing technician resource allocation through the Planon CAFM system, ensuring tasks are assigned appropriately and progress is monitored
• Update and maintain records within Planon to support efficient workflow management
• Upload, organise, and maintain documents on SharePoint, including monitoring and updating insurance documents, certificates and compliance information
• Provide day-to-day administrative support to the wider team, including handling enquiries, preparing documents, and maintaining office systems
• Support the smooth running of the office by managing supplies, coordinating deliveries, and liaising with internal and external stakeholders

Skills & Experience Essential:

• Strong administrative experience in a busy office environment
• Confident using digital systems such as Microsoft Office including SharePoint (but not essential as training can be provided)
• Excellent organisational skills with strong attention to detail
• Ability to manage multiple tasks and deadlines effectively
• Clear and professional communication skills
• A proactive, flexible approach and willingness to support colleagues

We truly care about the experience of our residents and invite you to join our friendly and passionate team to help make a positive difference to students living away from home in our accommodation. 

Offers of employment are subject to satisfactory vetting, inclusive of employment referencing covering the past three years and you may be subject to additional vetting and barring checks to ensure your suitability for the role, which could include completing a basic DBS check.

In return, we are offering a fun and interesting environment to work in with a competitive salary and a great benefits package which includes 25 days holiday (pro-rated) plus bank holidays, life insurance, pension, cycle to work scheme, store discounts, as well as access to our UPP Rewards portal, offering discounts from a variety of retailers, restaurants gyms and more.

We are an inclusive, flexible and supportive employer who is committed to investing in our people through training and development; and we are proud this is recognised through our Investors in People Gold award.

We are a team of people with energy, pace and passion; if that sounds like you, apply today.