Administrative Specialist I - Central Region

Agency

Adult Correction

Division

COO - Health Services

Job Classification Title

Administrative Specialist I (S)

Position Number

60064434

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The Administrative Specialist I role within Health Services of the North Carolina Department of Adult Correction, under the supervision of the Director of Nursing for the Central Region, involves providing essential human resource and administrative support for Health Services. This position entails the creation and maintenance of reports and personnel/administrative records, ensuring the efficiency and timeliness of processes. The primary responsibilities include managing data for Health Services including hiring packages, assisting in the recruitment of medical staff, communication with outside vendors, report management and offering administrative support for the Health Services team.

The Administrative Specialist I is tasked with processing and maintaining various documents, including researching, compiling, and verifying data for review. The role also involves providing general administrative support for human resource functions and handling confidential information. Strong organizational and recordkeeping skills are crucial, and effective communication in both oral and written forms with the public and Department Adult Correction staff is required. Collaboration with Healthcare management is integral to ensure the availability of pertinent information and the provision of routine updates on key issues affecting staff. Proficiency in Microsoft Office programs (Word and Excel) and Outlook is a prerequisite, with additional skills in Smartsheet data entry and review a preference. The Administrative Specialist I will be expected to utilize OPUS, Dashboard, and HERO for data compilation.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $39,244.00 - $68,679.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience in organization, retention, review, and filing of records
• Demonstrated proficiency in Microsoft Office programs (Word and Excel) and Outlook
• Demonstrated experience handling human resource functions

Management Preference

Experience with OPUS, Dashboard, and HERO for data compilation

Workday Closure Notice The Posting Will Close At 11:59 P.M. The Night Before The End Date

Compensation and Benefits State Benefits Information: The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options

• Retirement Plans

• NCFlex Supplemental Benefits

• Paid Vacation, Sick, and Community Service Leave

• Paid Parental Leave Visit the State Benefits website for additional information.

Anticipated Vacancy

60064434 Is An Anticipated Vacancy.

About The Division of Comprehensive Health Services About The Division of Comprehensive Health Services:

Comprehensive Health Services (CHS) delivers health services to individuals incarcerated in North Carolina state prisons. Our mission is to provide constitutionally appropriate medical, mental health, dental, and pharmaceutical care that meets professional standards. CHS health professionals ensure access to timely, essential, and comprehensive services and programs that support the wellbeing of incarcerated individuals. This care is delivered by licensed staff and through partnerships with private providers and the University of North Carolina system.

Supplemental Application Information:

Application Process: NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)

• Full work experience details

• Certificates and licenses, if applicable

• Education must be from appropriately accredited institutions.

• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.

• Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing

• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Monique Williams Cowan

Email:

[email protected]