Administrative Assistant 2 

Location: Wilsonville, AL

Work Hours- 6AM- 2:30 CST.
Contract- 15 Months

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Position Overview

The Administrative Assistant assigned to Plant Gaston provides essential administrative and operational support to multiple departments across the plant. This role plays a critical part in ensuring smooth day-to-day operations through accurate timekeeping, expense processing, document management, and support of plant-wide initiatives. A strong focus on safety, confidentiality, and customer service is required, along with the ability to work in a power plant environment.

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Key Responsibilities

• Provide general administrative support and customer service to internal and external stakeholders.

• Perform timekeeping and attendance reporting for employees.

• Process employee expense reports for covered and non-covered personnel via PaySource and Oracle Expenses.

• Maintain organized document filing, retention, and department housekeeping standards.

• Coordinate travel arrangements and schedule/organize meetings and logistics.

• Gather data, compile information, and prepare reports and monthly presentations.

• Support plant and department Safety initiatives.

• Coordinate copier/printer repairs with external vendors.

• Maintain yearly boot allowance tracking for covered employees.

• Update ARCOS weekly for vacation, time off, and call-out lists; prepare quarterly and yearly reports.

• Act as FMLA contact for departmental time groups.

• Verify contractor timesheets using Tableau and backup documentation.

• Provide backup support for other Administrative Assistants across departments.

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Job Experience & Education

• Required: High school diploma or equivalent.

• Preferred: Two-year degree, vocational school, or administrative certification.

• Experience:

  • 3–5 years of administrative support experience.

  • Strong background in conference, travel, and meeting arrangements, reporting, and calendar management.

  • Accounts Payable and timekeeping experience strongly preferred.

  • Prior experience supporting union employees in a plant environment is preferred.

  • Extensive computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint).

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Knowledge, Skills & Abilities

• Professional, positive, and ethical behavior.

• Ability to manage sensitive/confidential information with discretion.

• Detail-oriented, with strong multitasking and organizational skills.

• Skilled in resource organization, prioritization, and time management.

• Ability to create, compose, and edit written materials.

• Strong communication skills, both written and verbal.

• Ability to work effectively with employees and management across all levels.

• Flexible and adaptable to support emergent plant operational requirements.