Office Coordinator

We’re looking for people who put their innovation to work to advance our success – and their own. Join an organization that ensures a more secure world through connecting and protecting our customers with inventive electrical solutions.

What you will experience in this position:

We offer an outstanding opportunity to be the cornerstone of our office operations in Hitchcock, TX! As our Office Coordinator, you will be the face of nVent Management Company, ensuring that every visitor, client, and staff member experiences a welcoming and efficient environment. This role is crucial in maintaining our world-class standards for office functionality and collaboration.

• Greet visitors, clients, and guests with integrity and warmth.
• Answer, screen, and direct incoming calls.
• Manage the visitor log and strictly ensure security compliance.
• Respond to inquiries and manage the office email inbox effectively.
• Coordinate and schedule meetings, ensuring all arrangements are flawless.
• Maintain office supplies inventory and place orders as needed.
• Assist with office maintenance to keep the space organized and functional.
• Support staff with administrative tasks such as filing and data entry.
• Help coordinate meetings, events, and company celebrations to foster a collaborative spirit.
• Handle mail, packages, and deliveries, ensuring a welcoming office environment.
• Analyze and process a high volume of Engineering Change Requests and Change Orders.
• Enter and process change orders in the ERP system.
• Collaborate with Project Managers to ensure accurate, timely processing.
• Coordinate with Engineering team members and Procurement to ensure project requirements are meeting defined timelines. Will also be responsible for maintaining long lead/back-order reports.
• Expedite responses, corrections/solutions where applicable with the engineering team and other departments where applicable.
• Maintain individual workflow to ensure ease of obtaining current ECR/CO status and prioritize individual work.
• Assist Procurement with PO creation for Professional Engineering and Third-Party vendors (Fire Alarm, Stairs and Platforms, etc.)
• Run bi-weekly check-in meetings with Project Managers.
• Take notes for Bi-Weekly Production Meetings and CAD Status Meetings. Should maintain CAD Status Pivot Table.
• Schedule internal kick-off meetings upon PO capture.
• Maintain Project Management Metrics
• Maintain Field Service schedule. Should work internally with Field Service Technician and Project Managers.
• Support Project Managers with other miscellaneous tasks

You have:

• Proven experience in office administration, reception, or customer service roles.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to handle confidential information with discretion.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong interpersonal skills and a positive, can-do attitude.

WE HAVE:

• A dynamic global reach with diverse operations around the world that will stretch your abilities, provide plentiful career opportunities, and allow you to make an impact every day

  • nVent is a leading global provider of electrical connection and protection solutions. We believe our inventive electrical solutions enable safer systems and ensure a more secure world. We design, manufacture, market, install and service high performance products and solutions that connect and protect some of the world's most sensitive equipment, buildings and critical processes. We offer a comprehensive range of systems protection and electrical connections solutions across industry-leading brands that are recognized globally for quality, reliability and innovation.

  • Our principal office is in London and our management office in the United States is in Minneapolis. Our robust portfolio of leading electrical product brands dates back more than 100 years and includes nVent CADDY, ERICO, HOFFMAN, ILSCO, SCHROFF and TRACHTE. Learn more at www.nvent.com.

• Commitment to strengthen communities where our employees live and work

  • We encourage and support the philanthropic activities of our employees worldwide

  • Through our nVent in Action matching program, we provide funds to nonprofit and educational organizations where our employees volunteer or donate money

• Core values that shape our culture and drive us to deliver the best for our employees and our customers. We’re known for being:

  • Innovative & adaptable

  • Dedicated to absolute integrity

  • Focused on the customer first

  • Respectful and team oriented

  • Optimistic and energizing

  • Accountable for performance

• Benefits to support the lives of our employees

Benefit Overview

At nVent, we value our people and their health and well-being.  We provide a broad benefits package with meaningful programs for eligible full-time employees that includes:

• Medical, dental, and vision plans along with flexible spending accounts, short-term and long-term disability benefits, critical illness, accident insurance and life insurance.

• A 401(k) retirement plan and an employee stock purchase plan — both include a company match.

• Other supplemental benefits may include tuition reimbursement, caregiver, personal and parental leave, back-up care services, paid time off including volunteer time, a well-being program, and/or legal & identity theft protection.

At nVent, we connect and protect our customers with inventive electrical solutions. People are our most valuable asset. Inclusion and diversity means that we celebrate and encourage each other’s authenticity because we understand that uniqueness sparks growth.