Administrative Assistant II, FT

Essential Functions

• All team members are expected to be knowledgeable and compliant with Prisma Health's purpose: Inspire health. Serve with compassion. Be the difference.

• Answers phone, directs caller to the appropriate person, takes messages or provides information to callers. Advises executive when necessary.

• Maintains supervisor’s calendar. Schedules appointments and arranges multi-department meetings. Schedules and coordinates travel when necessary. Prepares and/or provides necessary documents for supervisor’s use in meetings and attends meetings as requested to take minutes. Arranges A/V and/or catering when appropriate. 

• Sets up and maintains departmental records, including but not limited to reports, committee minutes, agendas, time and attendance information, policies and procedures and forms. 

• Composes correspondence and prepares presentations as directed by supervisor. Prepares and distributes reports as requested. Maintains departmental databases. 

• Screens, sorts and distributes mail and other incoming documents. Responds to requests or brings to supervisor’s attention when appropriate. 

• Orders and maintains departmental supplies. Coordinates the care and maintenance of departmental equipment. 

• Faxes, scans and copies documents as requested in a timely manner.

• Completes assigned departmental projects.

• Other duties as assigned.

Supervisory/Management Responsibilities

• This is a non-management job that will report to a supervisor, manager, director or executive.

Minimum Requirements

• Education -  High School diploma or equivalent OR post high school diploma / highest degree earned

• Experience - Two (2) years administrative or office support 

In Lieu Of

• NA

Required Certifications, Registrations, Licenses

• NA

Knowledge, Skills and Abilities

• Proficient computer skills (word processing, spreadsheets, database, data entry)