Procurement Administrator

He whakamārama mō te tūranga mahi | About the role 

We have an exciting opportunity for an organised and proactive Procurement Administrator Contractor to join our team for six months. 

In this role, you’ll provide day-to-day administrative support across Watercare’s procurement activities, helping ensure supplier information, contracts and purchase orders are processed accurately and efficiently.  You’ll work closely with the Procurement team, suppliers and teams across the business, responding to queries and maintaining accurate procurement information in our systems (Infor LN and MS365 suite). This is a great opportunity for someone who enjoys working with people, improving processes and keeping things running smoothly behind the scenes. 

In this role, you will: 

• Maintain accurate supplier, contract and item information 

• Support the administration of supplier contracts and purchasing activities 

• Monitor outstanding purchase orders and follow up on items that require receipting 

• Process invoice receipts and investigate purchase order or invoice discrepancies 

• Respond to procurement, supplier, contract and purchase order and invoice queries 

• Support the setup and maintenance of supplier records 

• Monitor the Procurement mailbox and ensure enquiries are directed or resolved promptly 

• Maintain accurate procurement documentation, records and reporting 

• Liaise with internal stakeholders to obtain relevant information and approvals 

• Support the Procurement team with meetings, reporting and general administration 

• Help ensure Watercare’s procurement policies and processes are followed 

• Identify opportunities to improve procurement administration  

Ngā pūkenga e rapu nei mātou | About you 

You’ll be a highly organised administrator with strong attention to detail and a practical, customer-focused approach. You’ll be comfortable working with systems, managing competing priorities and building positive relationships with suppliers and stakeholders across the business. 

You will bring: 

• Previous administration experience, within procurement, purchasing or supply chain 

• Experience raising and managing purchase orders 

• Strong data-entry skills and excellent attention to detail 

• Confidence working with procurement, finance or enterprise systems 

• Strong Microsoft Office skills, particularly Excel and Outlook 

• Excellent written and verbal communication skills 

• Strong planning, coordination and organisational skills 

• The ability to investigate and resolve administrative queries 

• The confidence to follow up on outstanding information and actions 

• A proactive, collaborative and customer-focused approach 

• The ability to manage confidential and commercially sensitive information 

•  Experience using Infor LN or a similar enterprise (Tier1 EPP) systems would be advantageous.