Senior Client Service Associate

About Wealth Enhancement

Wealth Enhancement is an independent wealth management firm with an endless passion for enriching the lives of our clients. We continually seek to perfect our craft of personalized financial planning with our team-based Roundtable and UniFi processes that go far beyond the standard approach. We proudly provide unique financial plans and investment management services to over 90,000 households from our over 175 offices - and growing - nationwide.

Since 1997, Wealth Enhancement has tirelessly raised the standard of wealth management with specialized knowledge and more attentive service that helps every client craft their future. For more information, please visit www.wealthenhancement.com.

We have an exciting opportunity for a Sr Client Service Associate supporting our Novato, CA team!

The Senior Client Service Associate serves as a trusted partner to clients and advisors, acting as a primary point of contact and the welcoming face of the team. This role is responsible for delivering an exceptional client experience through proactive relationship management, high-touch service, and expert coordination of client service and operational activities. The Senior Client Service Associate provides advanced administrative and operational support to financial advisors, manages complex account and service requests, coordinates client communications and meetings, and helps ensure the efficient operation of the practice. Leveraging strong industry knowledge, attention to detail, and sound judgment, this individual builds lasting client relationships while driving accuracy, responsiveness, and excellence across all client-facing and administrative functions.

This is a fully remote position. We're open to candidates located in Central Time Zone or Pacific Time Zone. Candidates located near Novato, CA are also welcome (but not required) to work from the office.

In the spirit of pay transparency, we are excited to share the base salary range for this position is $75,000.00 to $85,000.00, exclusive of bonuses and benefits. We encourage you to apply and provide us with your compensation expectations when you do. We're big on open conversations, so, let's have one.

(Note: We currently have two openings in this office, one for a Sr Client Service Associate and one for a Sr Client Service Manager. Candidates are invited to apply to either or both depending on their experience level).

Primary Job Functions

Reception/Office Support

• Answer phone calls and respond to client messages

• Send routine follow-ups and status updates

• Prepare and send meeting reminders

• Manage inbound client requests (beneficiary updates, address changes, RMD questions, etc.)

• Order office supplies and coordinate office maintenance

New Client Onboarding

• Ensure accurate completion of prospect or new client paperwork/set up

• Follow up on funds transfer from surrendering company

• Maintain Salesforce database and client files

• Research and follow up on any issues with the Broker/Dealer, WEG Operations, and vendors

• Record incoming assets to the appropriate blotting tool

Client Relationship Management

• Dialogue with clients to understand their personal history & current financial needs

• Prepare account transactions, trades, deposits, withdrawals, RMDs, etc.

• Communicate to understand client requests, determines what needs to be done; communicate to the advisor or handle issue resolution, includes death claim processing

• May work with clients’ tax or legal counsel

Client Review Prep and Follow Up

• Gather client data and may prepare the materials for client meetings and reviews

• Conduct Tax Research (1099s)

• Complete any review follow up needs for client

Industry, Product, and Company Knowledge

• Demonstrate knowledge and can accurately execute against WEG’s Suitability Guidelines, operational processes and sales model

• Understand financial terminology and products

• Working proficiency with annuities, mutual funds, separately managed accounts, fixed income, stocks, options, alternative investments, hedge funds, charitable giving practices

• Attend Client Services and company educational events

• May attend vendor presentations

Team and Corporate Support

• Assist Advisor Team Operations (ATO) to streamline and update processes and systems upgrades

• Complete operational projects to support enhancements and changes

• Participate in company-offered sessions (Micro Monday, ATO Answers, Client Service Community, RoundTable LIVE, etc.)

• Other duties as assigned

Education/Qualifications

• Bachelor's degree or equivalent, demonstrated through one or a combination of the following: work experience, training, military experience, education preferred

• 3-5+ years of industry experience required, including client-facing experience

• Experience with Salesforce (or comparable CRM) required

• Experience with Schwab and Fidelity required; experience with Pershing preferred

• Good working knowledge of Word, Excel, Outlook, and PowerPoint required

• Excellent oral and written communication skills; ability to communicate effectively and work with all levels of staff and clients

• Ability to prioritize workflow and projects; good problem-solving skills and strong attention to detail

• Ability to work in a deadline environment and to be flexible under pressure

• Comfort with learning new AI applications and understanding their appropriate use cases and limitations; as AI technology evolves, continued learning and adaptation will be expected

WEG hires employees and makes decisions about their salary qualifications based on factors such as the role to be performed; educational and professional experience, qualifications, skills and credentials; tenure, cost-of-living and demand for the role in the applicable market. To comply with state, pay transparency laws, we must disclose the entire salary grade. The entire salary grade for those who are classified as this level is $51,450.00 to $84,000.00. However, the base salary range bolded above ($75,000.00 to $85,000.00) is what we expect to pay as a starting range for this position.

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Comprehensive Benefits Offerings

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. You may be eligible to participate in the following benefits & development opportunities:

• Training and professional development

• Medical, dental and vision coverage (Available to full-time employees and their families)

• Health Savings Account (HSA) with employer contribution and Flexible Spending Accounts (FSA) for medical, dependent, and transit expenses

• Life and AD&D insurance – employer paid and voluntary options

• Short-term and long-term disability, workers compensation – employer paid

• 401k with match and profit sharing

• Wellness programs and resources

• Voluntary benefits, including pet insurance

• 18 days of paid time off (PTO), accrued annually (25 PTO days after 4 years of service)

• 12 paid holidays each year (10 pre-determined and 2 floating days)

• Paid parental leave and paid caregiver leave (Caregiver leave available after 6 months of tenure)

• Reimbursement for tuition, licensing, and other credentials (Available after meeting service requirements)

Should you need reasonable accommodation when completing the application form or during the selection process, contact the Human Resources Department at 763-417-1700

Information provided on this application will be kept confidential and only be shared with those involved in the selection process.

Equal Opportunity Employer, including disabled and veterans. This organization participates in E-Verify.

Click the following link to view Federal and E-Verify posters: Link

OSHA Requirements: This position requires the ability to stand or sit for long periods of time, file documents in high or low cabinets, to use the telephone and to use the computer systems.

Wealth Enhancement may use artificial intelligence (AI) tools to assist in the initial screening of resumes. All AI-supported evaluations are reviewed by our recruitment team to ensure accuracy and fairness. We are committed to equal opportunity in employment and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Your personal information is handled in accordance with applicable data protection laws.