HR Administrator

Our client is a family-owned business operating in the food manufacturing and retail sector. They are currently seeking to recruit an HR Administrator to join their team.

 

Key Responsibilities:

• Providing day-to-day administrative support to the Human Resources team.
• Handling HR correspondence such as phone calls and mail, and ensuring queries are directed to the appropriate team member.
• Preparing standard HR letters, forms, reports and other documentation as required.
• Maintaining accurate employee records, databases and filing systems, ensuring all information is kept confidential and up to date.
• Coordinating interviews by contacting candidates, scheduling appointments, preparing interview invitations and booking meeting rooms.
• Assisting with employee onboarding and offboarding administration, including preparing documentation and coordinating the necessary processes.
• Processing Jobsplus engagements, terminations, and other employment-related notifications.
• Coordinating employee training sessions by arranging schedules, communicating with participants, and maintaining training records.
• Carrying out general administrative duties to support the smooth running of the HR department.

 

Ideal Candidate Profile:

• An MQF Level 4 qualification in Business Administration, Human Resources or a related field, will be considered an asset.
• Previous experience in an administrative or coordination role is preferred.
• Good working knowledge of Microsoft Office applications, particularly Outlook, Word and Excel.
• Excellent verbal and written communication skills in both Maltese and English.
• Good organisational and administrative skills with strong attention to detail.