HR Administrator – Group Head Office

Location: Group Head Office, Leyland, Immediate start - 3 month fixed term contract
Department: Human Resources
Reports to: HR BP
Hours: Full-time

Job Purpose

To provide efficient and professional administrative support to the HR function across the Group, ensuring employee records, HR processes and documentation are maintained accurately and confidentially.

The role will support the day-to-day delivery of HR activities across multiple companies within the Group, providing a helpful and responsive service to managers and employees.

Key Responsibilities

HR Administration

• Maintain accurate employee records and update HR systems.
• Prepare contracts of employment, offer letters and other HR documentation.
• Process new starters, leavers and changes to employment details.
• Maintain personnel files in line with GDPR requirements.
• Monitor probationary periods and support the administration of performance reviews.

Recruitment & Onboarding

• Assist with advertising vacancies and coordinating interviews.
• Communicate with candidates and hiring managers throughout the recruitment process.
• Obtain references and carry out right-to-work checks.
• Prepare new starter documentation and coordinate induction arrangements.

Absence & Employee Support

• Maintain holiday, sickness and absence records.
• Support managers with absence monitoring and return-to-work documentation.
• Respond to general employee HR queries, escalating more complex matters where appropriate.
• Assist with the administration of employee relations processes, including disciplinary and grievance meetings.

Payroll & Reporting

• Prepare and submit accurate employee changes for payroll processing.
• Maintain records of salary changes, overtime and other relevant information.
• Produce basic HR reports, including headcount, absence and employee turnover.
• Support the HR team with general reporting and administrative projects.

Skills & Experience

• Previous experience in an administrative role, ideally within HR.
• Good organisational skills and attention to detail.
• Confident using Microsoft Office, particularly Word, Excel and Outlook.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Comfortable managing multiple tasks and working to deadlines.
• A positive, approachable and helpful attitude.
• CIPD Level 3 qualification desirable but not essential.

Personal Attributes

• Reliable, organised and proactive.
• A team player with a flexible approach.
• Able to work independently and use initiative.
• Professional and discreet when dealing with sensitive information.
• Willing to learn and develop HR knowledge.

Role Summary

This is a varied administrative position within a busy Group Head Office, offering the opportunity to gain experience across a broad range of HR activities while supporting multiple businesses within the Group.