Administrative Assistant

Role Description

ZS’s Corporate Enterprise Functions operate the firm’s core internal functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee. 

  

ADMINISTRATIVE ADMIN 

 

Administrative admin provides a day-to-day support in ensuring the smooth operation of office work, which will include managing office supplies, coordinating meetings, handling correspondence, and assisting with general office tasks.  

 

 

What You’ll Do   

• Provide administrative support to employees and assisting with daily office operations; 
• Handle administrative duties for special projects with demanding deadlines; 
• Oversee purchasing of supplies and equipment; 

• Assist with internal and external client meeting/event coordination (e.g. manage and assist with booking meeting rooms, or workspaces for new joiners, visiting ZSers or clients); 
• Providing front desk support (answering phones, greeting clients and visitors); 
• Coordinate building and office equipment maintenance, IT back up support (liaise with IT team to troubleshoot technical issues and assist in network outages if needed) 
• Initiate and maintain vendor relationships; 
• Problem solving and troubleshooting. 

 

What You’ll Bring   

• BA/BS degree highly desirable; 
• 1-2 years successful in relevant prior work experience, fresh graduates are also welcomed; 
• Computer proficiency in MSOffice suite; 
• Fluency in English with sufficient written English skills required; 
• Strong administrative support skill set; 
• Exceptional organizational skills, professionalism, detail-orientation, time management and flexibility; 
• Strong initiative, independence, and ability to manage stressful and quickly changing situations.