Manager of Finance and Operations

Job Profile:

Administrative Operations Manager 1

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Herberger Institute for Design and the Arts (HIDA) is looking for a Manager of Finance and Operations to serve the ASU FIDM School and FIDM Museum in Los Angeles and Phoenix. The position is located in Los Angeles but supports both campus locations. This position will be responsible for a wide range of duties which include, but are not limited to budgeting, forecasting, reporting, procurement, oversight of student awards, human resource functions including coordinating hires, overseeing payroll actions, and coordinating with leadership and other operational support staff to meet the goals of the Institute.

 

The successful candidate will be a self-starter with an efficient work methodology, excellent customer service and communication skills, exceptional work qualities, an ability to coordinate multiple tasks autonomously and someone who can exercise sound judgment in decision-making.

Position Salary Range:

• $90,000 - $108,000 annually within posted range

Essential Duties:

• Prepares or participates in the preparation of financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning.
• Maintains knowledge of ASU practices and policies in order to provide daily policy guidance and direction to HIDA staff and faculty in order to ensure compliance related to all fiscal matters
• Ensures the day-to-day successful execution of all assigned fiscal duties, which may include purchasing, processing Workday documents, overseeing employee travel, approving Workday transactions, scholarship award management, planning, and account/PCard reconciliations for numerous accounts
• Oversees ASU FIDM Museum operations and fiscal transaction processing
• Routinely meet with Directors and/or HIDA leadership to review budgets, reforecast accounts, provide guidance and assist in navigating complex purchasing requests
• Manages all quarterly forecasting, annual budget submissions and other similar tasks for assigned accounts within required timeframes
• Ability to create spreadsheets and reports from various data sources
• Coordinates faculty, staff, and student recruitment, requiring familiarity with federal, state, and ASU employment practices.
• Processes payroll and personnel actions in accordance with HIDA policy and procedures.
• Acts as a liaison to the Office of Human Resources
• Assesses unit administrative and operational functions and sets general priorities and goals, develops and implements policies and procedures.
• Coordinates facilities and IT tickets to local operational support teams outside of HIDA.
• Provides tactical administrative and managerial advice to leadership and evaluates related proposed solutions.
• Manages, supervises and trains assigned staff and/or student workers and monitors work in progress. Reviews job performance consistent with department and university goals.
• Oversees space utilization, building repair and maintenance requests.
• Communicates with other departments and university administrators; resolves or assists with the resolution of problems and sensitive issues.
• Interprets ASU policies and procedures and develops internal processes on adhering to these policies.
• Performs other functions designated by program leadership or the HIDA Dean’s Office.

Desired Qualifications:

• Evidence of a Bachelor’s Degree in Accounting, Finance or Business, including knowledge of principles, practices and methods of accounting and budgeting
• Experience using a financial management system in a higher education environment (Workday, preferred)
• Experience with Adaptive Planning, ASU’s budgeting system
• Experience preparing, managing and forecasting multiple budgets
• Experience reconciling accounts
• Demonstrated knowledge of Concur and ASU travel policies and procedures
• Experience managing a departmental purchasing card and reconciliations
• Experience processing and approving scholarships in Peoplesoft
• Experience assisting in the operation of a fiscally sound environment
• Experience hiring, writing offer letters, and following HR procedures
• Familiarity with California employment regulations
• Evidence of effective customer service skills
• Experience working in a fast-paced environment with competing deadlines
• Experience in creating detailed and complex numerical computations and spreadsheets within Excel
  Experience with Microsoft Office (i.e., Word, Excel, and Outlook) 
• Evidence of effective communication skills

 

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%).
• Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.
• This position receives regular review of objectives.
• This position is based at the ASU California Center in Los Angeles, California.
• This role will supervise a Business Operations Specialist role based in Phoenix, Arizona.

Department Statement:

The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.

In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.

Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.

Together, we’re designing not just new careers, but new systems of care, connection and possibility.

https://herbergerinstitute.asu.edu/

Why work at ASU - https://cfo.asu.edu/why-work-asu: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

• Salary and wages paid
• Comprehensive package of affordable benefit plans and programs
• Access to world-class educational opportunities at deeply discounted rates
• ASU's total compensation estimator shows the approximate value of your overall compensation 

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options 

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Los Angeles

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.