Office Coordinator

Overview

Vinci Compass is seeking a proactive and highly organized Office Operations Coordinator based in Miami to support the day-to-day operations of our offices. This role is responsible for ensuring a seamless employee experience while coordinating travel, expense reimbursement processes, corporate events, vendor relationships, and office-related activities. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

· Support day-to-day office operations and workplace services across company offices.

· Coordinate domestic and international travel arrangements for employees and visitors.

· Manage employee expense reimbursement processes and assist with travel-related expenses.

· Plan and execute internal meetings, employee events, conferences, and client-facing events across the United States.

· Coordinate office vendors, building management, and workplace service providers.

· Support onboarding logistics, including office access, workspace setup, and employee resources.

· Assist with invoice processing, expense tracking, and administrative projects.

· Identify opportunities to improve office processes and enhance employee experience.

Qualifications

· Bachelor's degree required.

· Experience in office operations, administration, workplace services, event planning, hospitality, executive support, or a related field.

· Strong organizational, communication, and multitasking skills.

· Ability to work independently and manage multiple priorities in a fast-paced environment.

· Proficiency with Microsoft Office applications.

· Previous experience in financial services is a plus.

· Bilingual in English and Spanish or Portuguese preferred.