Finance and Operations Senior Officer

Job Summary

An established company in the Travel & Logistics industry is seeking an experienced Finance and Operations Senior Officer to oversee financial activities, coordinate daily operations, and ensure effective management of company resources.

The successful candidate will be responsible for financial reporting, revenue management, fleet operations, procurement, asset management, and internal controls. The role requires strong leadership, financial accuracy, problem-solving skills, and the ability to coordinate departments, improve operational efficiency, and ensure timely completion of assigned responsibilities.

Key Responsibilities

1. Financial Management & Revenue Control

• Maintain accurate and up-to-date financial records, transactions, and supporting documentation.
• Manage accounts receivable and payable, including client collections and supplier balances.
• Prepare invoices, payment vouchers, receipts, expense claims, and other financial documentation.
• Conduct bank, cash, and account reconciliations and resolve discrepancies.
• Monitor cash flow, petty cash, staff advances, and company expenditure.
• Assist with staff allowances and related financial records.
• Monitor expenditure against approved budgets and identify cost variances.
• Ensure all completed services are properly documented, billed, and financially closed.
• Coordinate with Sales and Operations teams to ensure timely client invoicing and collection follow-ups.
• Maintain updated records of outstanding receivables, payables, and unbilled services.

2. Fleet & Operations Management

• Maintain accurate records of company-owned and managed vehicles, including utilization, mileage, fuel, servicing, repairs, insurance, and licensing.
• Monitor vehicle maintenance, fuel consumption, repair costs, and downtime, escalating significant variances or operational risks.
• Coordinate vehicle allocation, trip documentation, driver records, allowances, and operational expenses with the Operations team.
• Work closely with drivers and operational teams to ensure proper documentation and efficient fleet coordination.

3. Procurement, Administration & Asset Management

• Coordinate procurement activities, including quotations, purchase requests, approvals, supplier selection, delivery verification, and payment documentation.
• Maintain supplier records, monitor supplier accounts, and follow up on outstanding procurement matters.
• Maintain accurate records of company assets, equipment, contracts, licences, insurance, and other operational documentation.
• Ensure proper filing, organization, and accessibility of financial, operational, and administrative records.

4. Reporting, Compliance & Internal Controls

• Prepare periodic management reports covering revenue, collections, expenditure, cash position, vehicle utilization, fuel, maintenance, and outstanding operational matters.
• Monitor and strengthen internal controls relating to cash, expenditure, procurement, fleet, assets, invoicing, and company resources.
• Identify financial, operational, and compliance risks and escalate them to management promptly.
• Follow up on outstanding financial and operational issues, ensuring clear accountability, timelines, and resolution.
• Support management in identifying opportunities to improve operational efficiency, cost control, and overall business performance.

5. Coordination & Service Delivery

• Coordinate effectively with Management, Sales, Operations, HR, drivers, suppliers, clients, and external service providers.
• Ensure assigned financial and operational responsibilities are followed through from initiation to completion.
• Provide timely updates to management on operational challenges, pending actions, and progress.
• Support efficient coordination between departments to maintain smooth business operations.
• Perform other reasonable operational and administrative duties assigned by management.

Qualifications & Requirements

• Diploma or Bachelor’s Degree in Finance, Accounting, Operations Management, Logistics, Transport Management, Business Administration, or other related field.
• Minimum of 5 years of relevant experience in operations, logistics, or transport management.
• Experience in fleet management or service operations is highly preferred.
• Strong knowledge of financial administration, operations coordination, and logistics management.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Familiarity with fleet management systems will be an added advantage.
• Ability to lead, supervise, and coordinate teams effectively.
• Strong decision-making, problem-solving, and analytical skills.
• Excellent reporting, documentation, and administrative skills.
• Strong attention to detail, accuracy, and accountability.
• Excellent written and verbal communication skills.
• Strong interpersonal, coordination, and stakeholder management skills.
• High level of integrity, professionalism, and responsibility.
• Ability to work under pressure, manage multiple responsibilities, and meet deadlines.
• Proactive, well-organized, and results-oriented approach to work.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial records and reconciliations.
• Timely invoicing and effective collection of outstanding receivables.
• Effective control of expenditure, cash, procurement, and supplier accounts.
• Proper monitoring of drivers, fleet utilization, fuel consumption, and maintenance costs.
• Timely and accurate management reporting.
• Proper maintenance of financial, operational, and asset records.
• Effective coordination with external service providers.
• Implementation and monitoring of internal controls.
• Timely identification, escalation, and resolution of financial and operational issues.
• Continuous improvement in financial and operational efficiency.

Deadline

16th September 2026