Volunteer Coordinator

Description

Full-Time/Non-exempt/40 hours a week, Monday–Friday, occasional evenings and weekends as needed to support Museum events and programs, including Hands On! Second Saturday each month. The Museum is an EOE.

The Volunteer Coordinator for the Nevada Museum of Art provides day-to-day oversight of the Museum’s volunteer program. With over 180 active volunteers, the Friends of Nevada Museum of Art (Friends) are an integral part of the Museum team. From staffing the Museum Shop and supporting public programs, to installation and administrative assistance, our Friends provide over 9,000 hours of service each year. Each year the Friends plan and organize an annual luncheon, The Love of Art. This luncheon is a fundraising event to underwrite volunteer services as well as exhibitions and acquisitions. This position reports to the Vice President of Human Resources, Volunteer and Visitor Services.

TASKS AND RESPONSIBILITIES

• Administer and oversee volunteer onboarding, orientation, and required training, including coordination of online and in-person training through the Museum’s learning management systems and volunteer platforms.
• Maintain volunteer schedules and assignments using the Museum’s volunteer management system; monitor attendance, cancellations, and shift changes, and communicate staffing needs proactively.
• Track, verify, and report volunteer hours for recognition, grant reporting, and institutional metrics; conduct periodic audits of volunteer records to ensure accuracy.
• Communicate Museum policies, procedures, expectations, and updates to volunteers, including conduct standards, dress code, access procedures, emergency protocols, and Museum closures or schedule changes.
• Serve as a primary administrative contact for Museum volunteers, including volunteer communications and correspondence, and liaison between staff and volunteers. 
• Support volunteer recognition, retention, and engagement efforts, including benefits administration, appreciation initiatives, and ongoing communication.
• Ensure all Museum events, programs and projects requiring volunteer support are appropriately staffed; manage volunteers at events such as First Thursdays, Second Saturdays, member openings, lectures, films, and more.
• Work with staff and volunteer colleagues to identify opportunities within the Museum to engage volunteers in advancing the Museum’s mission.
• Attend Friends meetings and support the growth and leadership of the Friends committees.
• Other duties as assigned.

Requirements

• Three years of related volunteer management and/or museum experience preferred.
• Strong written and verbal communication and presentation skills.
• Experience developing and maintaining volunteer-based programs.
• Must be a self-starter, capable of working in a fast-paced environment, able to anticipate, recognize, and solve problems. 
• Ability to work with computer programs such as the Microsoft Office Suite.

BENEFITS

• Fully paid employee medical, dental, vision, and life insurance
• A 3% employer 401(k) contribution after one year of employment, with quarterly entry dates
• Paid vacation accrual at a rate of 3.08 hours per pay period (80 hours annually)
• Paid sick leave accrual at a rate of 4.62 hours per pay period (120 hours annually)
• Four complimentary art classes per year
• A 20% discount in the Museum Shop and a 10% discount in the Café

SALARY RANGE

$45,000-$50,000