Senior Budgets & Accounts Analyst

Position Summary: Under general supervision from the Budget and Contracts Supervisor, the IT Senior Budget and Accounts Analyst position provides advanced budget analysis, financial tracking, reconciliation, forecasting, and accounting support for the IT Department. Assists IT management with operational and capital budget administration, analyzes project and departmental expenditures, prepares financial and budget reports, supports centralized financial processes, and coordinates with Finance, Division Managers, Project Managers, vendors, and other stakeholders. Maintains a fiscal system for and ensures that the financial and operational services are carried out in accordance with generally accepted accounting principles within government accounting (federal, state, and tribal). This job class is treated as FLSA non-exempt. 
Essential Functions:
(Essential functions may vary among positions, but may include the following tasks, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.)1. Budget Planning, Management and Analysis:

• Maintains budget tracking tools, spreadsheets, dashboards, and databases used to monitor allocations, expenditures, forecasts, and project financial activity.
• Supports budget cycles by reviewing historical expenditures, current spending trends, and available financial information to assist with forecasting operational and project expenditures.
• Assists with development, revision, and modification of new and existing budgets and provides recommendations to improve budget accuracy and cost management.
• Performs monthly, quarterly, and annual budget variance analysis; identifies trends, unusual activity, and potential funding concerns and communicates findings to the IT Director, Division Managers, and Project Managers.
• Reviews budget allocations, modifications, commitments, and expenditures to ensure funds are available and spending is consistent with approved budgets.
• Plans, monitors, and analyzes departmental operational and capital budgets and expenditures for assigned IT divisions, projects, and programs.

2. Financial Accounting, Reconciliation and Reporting:

• Serves as a working liaison with the Finance Department regarding financial transactions, reconciliations, reporting requirements, and budget-related issues.
• Analyzes financial information and prepares summaries, spreadsheets, dashboards, and other reports to support management decision-making.
• Prepares and distributes budget status, expenditure, and financial reports for the IT Director, Division Managers, Project Managers, and other authorized stakeholders.
• Maintains daily and monthly financial records, reports, cash receipt information, and supporting documentation.
• Reviews transactions to ensure they are recorded accurately, charged to the appropriate budget account, and comply with governmental generally accepted accounting principles and applicable policies and procedures.
• Reconciles monthly budget reports and financial information to the PeopleSoft Financials system; reviews data for errors and discrepancies and coordinates or makes appropriate corrections.

3. Vendor, Contract and Procurement Support:

• Provides support for procurement and solicitation activities, including preparation and review of financial or budget-related information.
• Reviews vendors and contract-related expenditures for accuracy, budget availability, and opportunities for cost control. 
• Assists with monitoring contract terms, payment schedules, renewals, amendments, and other financial obligations and escalates issues as appropriate.
• Coordinates with Division Managers, Vendors, Purchasing, Finance, and other stakeholders to resolve payment, purchasing, contract, and budget issues.
• Maintains centralized records for contracts, purchase orders, invoices, payment documentation, expense receipts, and related financial records.
• Monitors vendor, contractor, and consultant expenditures, purchase orders, contracts, and payment activity to ensure timely and accurate processing.

4. Financial Controls, Compliance and Audit Support:

• Assists in maintaining and improving financial procedures, internal controls, and standardized processes for budget and accounting activities.
• Identifies discrepancies, control concerns, or irregular spending activity and communicates issues to appropriate management with recommendations for corrective action.
• Provides information and support documentation for internal and external audits by reviewing expenditure activity, financial records, and related documentation.
• Maintains organized and accurate documentation to support financial transactions, budget activity, contracts, payments, and audits.
• Reviews financial and budgetary activity for compliance with applicable Community, federal, state, and tribal requirements, policies, procedures, and generally accepted accounting principles.

5. Process Improvement, Data Management and Technical Guidance:

• Maintains accurate and timely records and supports continuous improvement of department financial management practices.
• Assists with training and knowledge transfer related to budget procedures, financial systems, reporting tools, and established processes.
• Provides senior-level technical guidance and assistance to Budget and Accounts staff and IT personnel on budget, accounting, reporting, and financial processes.
• Analyzes existing processes and recommends improvements to budget tracking, reconciliation, reporting, forecasting, cost allocation, and financial documentation.
• Develops and maintains standardized processes, procedures, databases, spreadsheets, dashboards, and other tools that improve the accuracy, consistency, and efficiency of IT budget and accounting activities.

6. Communication and Departmental Support:

• Provides senior-level support to the IT Director and IT Management Team on budget and accounts matters and performs other IT-related duties as assigned.
• Establishes and maintains effective working relationships with IT staff, Finance, Purchasing, vendors, contractors, Community officials, and other stakeholders.
• Communicates financial information clearly and effectively to technical and non-technical audiences and develops reports or presentations tailored to management needs.
• Meets regularly with Division Managers and Project Managers to review budget status, expenditure, forecasts, and financial issues and assists with resolution of budget-related concerns.

7. Miscellaneous: Performs other IT job related tasks as assigned by IT Director/CIO.
Knowledge, Skills, Abilities, and Other Characteristics:

• Knowledge of the culture, customs, traditions, history and government of the Salt River Pima- Maricopa Indian Community.
• Knowledge of project budget administration policies, procedures, expense control, and financial management practices.
• Knowledge of basic auditing principles and practices.
• Knowledge of governmental generally accepted accounting principles.
• Knowledge of PeopleSoft financial systems and computerized financial reporting tools.
• Knowledge of federal and state financial reporting requirements applicable to Community programs and activities.
• Skill in budget analysis, variance analysis, reconciliation, forecasting, and financial reporting.
• Skill in reviewing and evaluating a variety of financial and budgetary records.
• Skill in preparing computerized financial and budgetary records, reports, spreadsheets, and presentations.
• Skill in analyzing complex financial information and identifying discrepancies, trends, risks, and opportunities for improvement.
• Skill in establishing and maintaining effective working relationships with Finance, Purchasing, Community officials, vendors, contractors, and SRPMIC staff at all levels.
• Skill in communicating effectively both orally and in writing.
• Ability to understand and apply complex rules, regulations, procedures, and guidelines, including governmental generally accepted accounting principles.
• Ability to maintain accurate and timely financial and program records according to prescribed standards.
• Ability to use a personal computer and related software, including Microsoft Office (Excel, Word, Outlook, and PowerPoint), PeopleSoft Financials, and other standard accounting and financial applications.
• Ability to generate budget and expense reports and query information from the PeopleSoft Financials System.
• Ability to work independently, prioritize multiple assignments, meet deadlines, and exercise sound judgment.
• Ability to provide technical guidance, training, and assistance to others and promote consistent financial processes and practices.

Education & Experience – A Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration or closely related area and 

• 4 years of progressively responsible experience performing budgetary reviews, financial analysis, reconciliation, and identifying and analyzing variances to forecast.
• 2 years of experience in IT budget analysis, financial tracking, or a closely related IT financial function.
• 2 years of experience working with PeopleSoft financial systems or comparable enterprise financial systems
• Candidates with third party billing and public sector or tribal accounting experience are preferred.

Equivalency - Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filling the position.
Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

• May be required to work beyond normal work hours including nights, weekends and holidays.

• All applicants applying for jobs will be subject to Pre-Employment Drug Test and extensive Fingerprint and Background Check. In addition, all employees providing services to a campus with children will be subject to the “Community Code of Ordinances”, Chapter 11 “Minors”, Article X. “Investigation of Persons Working with Children”, random drug testing and completion of a background check every five (5) years.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. 

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods: 

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

4.) email to [email protected]

Documentation must be received by position closing date. 

The IHS/BIA Form-4432 is not accepted. 

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.