Senior Analyst (Budget) - Department of Transportation

The Department of Transportation (DOT) plans, develops, operates, and maintains transportation facilities, services, and related systems which contribute to the livability and economic health of the City. We comprise a team of more than 500 people ready to serve the needs of our residents to improve the efficiency and safety of San José streets. We are an energetic and innovative team that is improving transportation in one of the nation’s largest cities, while focusing on safety, sustainability, and active public life! For more information about DOT, visit www.sanjoseca.gov/transportation. 

The Department of Transportation is currently seeking to fill 2 Senior Analyst vacancies in the Administrative Services division. If you are interested in employment in these classifications, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

This salary range(s) includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience. 

Infrastructure Maintenance Operating Budget

The Department of Transportation (DOT) is looking to fill one (1) Senior Analyst position to supervise a small team which provides budget and analytical support as well as dispatch services to the department’s Infrastructure Maintenance (IM) Division. Reporting to the Program Manager, the Senior Analyst works closely with managers and other stakeholders to ensure that IM has the resources necessary to effectively deliver a variety of services to the community. This position will sit in our Mabury Yard (1404 Mabury Road, San Jose, CA 95133).

Primary duties include, but are not limited to the following:

• Leading and managing a team of two Analysts, one Staff Specialist, and two Senior Office Specialists (both report to the Staff Specialist)
• Coordinating elements of the Department’s $183M operating budget (expenditure/revenue tracking and budget development and management activities)
• Coordinating procurement and contract management activities for IM
• Overseeing the DOT Dispatch Center

Capital Improvement Projects

The Department of Transportation (DOT) is looking to fill one (1) Senior Analyst position to lead the development, implementation, and tracking of the department’s $880M 5-Year Traffic Capital Improvement Program (CIP), overseeing a small team and coordinating with numerous internal and external stakeholders. The position requires significant financial oversight due to fluctuating funding sources, complex grant and bond requirements, and responsibility for ensuring accurate and timely reimbursements and compliance. This position will sit at City Hall (200 E. Santa Clara Street, San Jose, CA 95113).

Primary duties include, but are not limited to the following:

• Leading and managing a team of three or more Analysts and one Staff Specialist (reporting to one of the Analysts)
• Leads management of the $880M five-year Traffic CIP.
• Monitor over 100 grants totaling $460M+ and $159M in bond revenues.
• Coordinate with department program managers, Finance, the Budget Office, external auditors, and federal, state, and local granting agencies.
• Maintain funding balances, tracks grant and bond compliance, oversee reimbursements, and lead annual granting agency audits.

The ideal candidates for both roles are analytical and organized self-starters who have a background in fiscal and budget, preferably in the public sector. The Senior Analysts make staff development a priority and constantly seek ways to improve services for the customer. The successful candidates will also demonstrate strong communication skills and a passion for numbers.

Education: A bachelor’s degree from an accredited college or university

Experience: Four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitution: One (1) year of additional education above the bachelor’s degree level may be substituted for one (1) year of the required management/administrative analytic work.

Required Licensing: Possession of a valid State of California driver's license may be required for some assignments.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

• Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
  • Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

• Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Constructive Energies: A demonstration of energy and drive that comes from within, and a willingness to approach all aspects of work with a generally positive attitude; possessing the inclination to take appropriate action rather than waiting to be told what to do; examples of Constructive Energies include but are not limited to: enthusiasm, honesty, integrity, empathy, dedication, reliable, proactive, respectful, confidence, ethical, and a willingness to help others
• Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
• Analytical Thinking: Approaching a problem or situation by using a logical, systematic, sequential approach.
• Computer Skills: Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Decision Making: Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
• Fiscal Management: Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Supervision: Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

• Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If selected, the Conditional Offer of Employment may be contingent upon you providing proof of a valid State of California driver’s license, and an assessment of your California DMV Employer Pull Notice (EPN) as per the DMV Release of Driver Record Information form. Failure to pass the DMV Pull Notice assessment will deem you ineligible for employment.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Keana Tran at [email protected].