Office Coordinator

At NATIONAL, our people are at the heart of everything we do. As Canada's leading public relations firm, we partner with organizations to deliver impactful communications while fostering a collaborative, inclusive, and high-performing workplace. We're looking for an organized, service-oriented Office Coordinator who enjoys creating exceptional employee and client experiences while keeping our office running smoothly.

The role

If you're someone who thrives on variety and loves being the person who keeps everything on track, this role is for you. As Office Coordinator, you'll play a key role in supporting day-to-day office operations, coordinating internal events, assisting leadership, and creating a welcoming environment for employees, clients, and visitors.

Key responsibilities

• Coordinate day-to-day office operations and administrative support across multiple teams.
• Organize meetings, calendars, travel arrangements, and expense submissions for senior leadership.
• Plan and execute internal meetings, office events, professional development sessions, and client functions.
• Manage office communications, office-wide announcements, and administrative documentation.
• Monitor office supplies, facilities, vendors, and maintenance requests to ensure an efficient workplace.
• Support onboarding activities and provide administrative assistance to the Human Resources team.
• Maintain welcoming, organized meeting rooms, common areas, and client spaces.
• Provide reception coverage and general office support as required.

Qualifications

• College diploma in Business Administration, Office Administration, or a related field.
• Minimum two years of experience in an office coordinator, office administrator, or similar administrative role.
• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams and SharePoint).
• Experience coordinating meetings, events, travel arrangements, and executive administrative support.
• Excellent written and verbal communication skills.
• Experience with Zoho, Maconomy, or ChatGPT/AI platforms is considered an asset.

Abilities

• Exceptional organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional, approachable, and service-oriented attitude.
• Ability to work independently while collaborating effectively across teams.
• Sound judgment, discretion, and ability to handle confidential information.
• Adaptable, proactive, and comfortable working in a fast-paced environment.

What we offer

• A collaborative, supportive, and inclusive workplace.
• Competitive compensation and a comprehensive benefits package.
• Professional development and career growth opportunities.
• Meaningful work supporting one of Canada's leading communications firms.
• Opportunities to contribute to office culture through employee events and initiatives.

Expected Compensation

• The expected salary for this role is $45,000-$55,000 CAD. Actual compensation will be determined based on experience, skills, and internal equity.

How to apply

• Submit your resume and a cover letter outlining your interest and fit for the role. If you’re up for a new challenge to join Canada’s PR Firm, we’d love to hear from you.
• NATIONAL is an equal opportunity employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. Should you require any accommodation during the selection process, please inform us.
  
  A vacancy currently exists for this position. Please note that only candidates selected for further consideration will be contacted. We use artificial intelligence tools to assist in screening, assessing, and selecting applicants for this role. Thank you for considering a career with us.

 

NATIONAL Public Relations provides creative communications solutions that move people in thought and actions. We bring together a team of 300 seasoned professionals, who are committed to helping organizations of all sizes and in all sectors understand their challenges and opportunities and solve the issues they are facing. For 47 years, NATIONAL has been at the center of issues and industries that matter, leading change for today and tomorrow.

NATIONAL is Canada’s leading public relations firm, with offices in Vancouver, Calgary, Toronto, Ottawa, Montreal, Quebec City, Saint John, Halifax and St. John’s. Its network includes Time & Space, a leader in media strategy, data analysis, planning and execution.

NATIONAL Public Relations is an AVENIR GLOBAL company, the largest Canadian-owned global communications firm, ranked among the 25 largest in the world with offices in 23 locations across Canada, the U.S., Europe and the Middle East. For more information about NATIONAL, please visit our website or follow us on LinkedIn and X.

Click here to read our Privacy Policy.