Sr Manager, Facilities & Event Services

Department: Facilities

Employment Type: Full Time

Location: Purdue for Life Foundation

Description

Responsibilities

• Serve as building deputy for the Dauch Alumni Center (DAC).
• Manage, schedule, coordinate, and oversee all scheduled meetings/events in Dauch event space.
• Coordinate and execute Dauch staff engagement events
• Regularly inspect facility to ensure a high standard for alumni and guests.
• Oversee space management for DAC, including office assignments, moves, changes and additions.
• Manage annual operating budget for the Dauch facilities and Dauch event services.
• Coordinate and manage invoicing, billing, purchasing, and vendor payment processes for Dauch events & facilities,
• Plan future renovations and repairs for DAC.
• Review, maintain, and communicate policies and procedures for building usage and operations.
• Maintain and communicate emergency plan information, security access policies and schedules.
• Manage Purdue for Life Foundation mail/communications center, including the distribution of U.S. and campus mail, FedEx, and other expedited services; oversee shipping and receiving for the facility.
• Ensure compliance with office standards, which includes all repairs and relationships with zone workers.
• Maintain all keys, pass cards, and security cameras for the Dauch Alumni Center to control facility access.
• Manage employee workspace allocation and office accommodations,
• Serve as curator of exhibits.
• Manage and ensure internal and external expectations are met for all events in the DAC.
• Coordinate and manage cleaning of operational areas not cleaned by Purdue Building Services.
• Supervise Facility Utility Worker.
• Review and recommend operational changes as appropriate.
• Manage kitchen catering operations.
• Interview, hire, train, schedule and supervise multiple student worker staff.
• Coordinate building services staff for building maintenance.

Required Skills, Knowledge and Abilities

• Strong customer service orientation and good communications skills, both verbal and written.
• Must have excellent organizational and demonstrated problem-solving skills.
• Must be self-motivated and able to exercise sound judgment in prioritizing tasks which originate from numerous sources to meet various deadlines.
• Must be able to work a flex schedule which will include some weekends and evenings.
• Basic computer skills are necessary.
• Knowledge of OSHA regulations, ADA compliance and office safety procedures.

Required Education, Experience and Benefits Summary

• Two years of experience with facilities administration required.
• Supervisory experience is preferred.
• Experience with Purdue University business operations and procedures/policy, is preferred.
• Event management/coordination preferred
• Associates degree preferred, but not required. 

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance. 
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.