Grant Funded - Administrative Assistant

• Provides general information regarding the Museum of Redlands, Museum Store merchandise, public programs, classes, workshops, event rentals, and other Museum-related opportunities;
• Assists with Museum Store operations, including processing sales, tracking merchandise, supporting inventory controls, and maintaining accurate records;
• Stocks merchandise, restocks sold items, organizes displays, and ensures shelves and merchandise areas are clean, attractive, and well maintained;
• Assist with the planning, coordination, and implementation of Museum-related events, workshops, classes, programs, and other creative or community-focused activities;
• Assists with event rental coordination, including responding to inquiries, identifying client needs, supporting room layout planning, and providing on-site assistance for some events;
• Supports publicity and outreach efforts for the Museum Store, Event Pavilion, events, classes, and programs, including assistance with social media, news media, flyers, and related communications;
• Designs, prepares, prices, and maintains custom floral pieces for events, individual requests, and Museum Store sales;
• Consults with customers, rental clients, and event participants regarding floral needs and preferences;
• Coordinates set-up, take down of room configurations for special events; and
• Provides customer service and supervises program activities and participants.

• A high school diploma or equivalent.

• One year of responsible clerical experience involving assisting management or administrative staff.

• Ability to work in a standard office environment; 
• Ability to travel to different sites and locations;
• Regularly required to talk or hear; 
• Regularly required to stand, walk, sit, twist, turn, kneel, bend, squat, and stoop; use hands to finger, handle or feel; and reach with hands and arms; and 
• Frequently required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. 

The employment application must be completed and submitted online.  Applicants must list current and past work experience.  Do not indicate “See Resume”. 

Proof of education, such as but not limited to, university/college transcripts and degrees, must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.  

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents can result in elimination from the selection process.

Please note that the City of Redlands’ preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification).  The City of Redlands utilizes E-Verify, and new employees must provide documentation to establish both identity and work authorization.

For questions regarding this recruitment, please contact Sophia Diaz at [email protected] or Julie Maher at [email protected].