Accounting Specialist

Description

Responsible for accurately processing customer and vendor invoices, maintaining financial records,

and supporting daily accounting operations. This position works with accounts payable, accounts

receivable, and general ledger activities to ensure accuracy, timeliness, and compliance with company

policies and accounting standards.

Duties/Responsibilities:

• Review and process customer invoices, ensuring the accuracy of billing and customer account information.
• Manage customer accounts to ensure the timely collection of outstanding balances.
• Monitor accounts receivable aging and proactively follow up on past-due invoices.
• Resolve billing discrepancies, customer inquiries, and payment disputes promptly.
• Prepare weekly Accounts Receivable aging, collection, and cash receipt reports.
• Partner with Sales, Customer Service, and other internal departments to resolve collection issues and improve customer payment performance.
• Achieve and maintain the company's established Days Sales Outstanding (DSO) target through effective collection strategies, proactive account management, and timely resolution of payment issues.
• Verify and maintain vendor ACH and banking information.
• Process and accurately post customer cash receipts, investigating and resolving any discrepancies.
• Process weekly disbursements via ACH, wire transfer, and check.
• Process and reconcile monthly employee expense reports.
• Post bank transactions, including direct debits, and prepare general journal entries as required.
• Reconcile assigned balance sheet accounts and investigate reconciling items.
• Support year-end financial statement audits and bank audit requests related to accounts receivable, cash, and banking transactions.
• Assist with accounts payable functions and provide cross-functional support as needed.
• Maintain compliance with company policies, internal controls, and accounting procedures.

Requirements

• Associate, BA/BS in Accounting, Finance or related field preferred.

• 2-5+ years in accounting, with experience in AR, GL, and possibly AP

• Proficiency in Microsoft Office Suite (Excel, Word, SAP Concur).

• Strong attention to detail, problem-solving, and ability to work independently or in teams

• Experience with data entry and record-keeping.

• Excellent organizational and time management skills.

• Effective communication and interpersonal skills.

• Ability to maintain strict confidentiality.

Physical Requirements:

• Ability to sit for extended periods of time.

• Ability to use a computer and other office equipment.

• Ability to lift and carry light items (e.g., files, documents).