Accounts Payable Clerk

Description

Job Summary:

As an Accounts Payable Clerk, you will be responsible for managing the company's financial obligations by processing and recording invoices, verifying purchase orders, reconciling vendor statements, and providing outstanding customer service to clients. The following is a comprehensive job description for an accounts payable clerk:

The essential job duties and responsibilities include the following:

• Reconciling processed work by verifying entries and comparing system reports to balances
• Charging expenses to accounts and cost centers by analyzing invoice/expense reports, obtaining management approval and recording entries
• Paying vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation, ensuring credit is received for outstanding credit memos, requesting purchase order amendments
• Paying employees by receiving and verifying expense reports and requests for advances, preparing checks
• Maintaining accounting ledgers by verifying, coding, and posting account transactions
• Verifying vendor accounts by reconciling monthly statements and related transactions
• Maintaining historical records by filing documents
• Reporting sales taxes by calculating requirements on invoices paid
• Protecting organization's value by keeping information confidential
• Updating job knowledge by participating in educational opportunities
• Accomplishing accounting and organization mission by completing related results as needed
• Perform other duties as assigned by management

Requirements

Qualifications:

• High school diploma; 2- year associate degree in accounting(preferred) or in a related field
• Knowledge of accounting principles and practices
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Strong organizational and time management skills 
• Must be able to read, write, and speak English fluently
• Fluency in Spanish is highly preferred 

Working conditions:

•  Cubicle-based office environment setting 
• May work independently or as part of a team, collaborating with colleagues to complete your work
•  Well-lit and air-conditioned, with standard office equipment like computers, phones, and printers 
• May have to work longer hours during peak seasons, typically during audits

Physical Demands:

•  Prolonged sitting at a desk and extensive computer use
•  Occasionally, accountants may need to lift objects weighing up to 40 lbs. 

Work Hours: 

• Full-time position, typically working Monday to Friday during regular business hours. Some flexibility may be required to meet deadlines or accommodate special projects.

We are an equal opportunity employer and welcome applications from all qualified candidates.