Procurement Specialist - 12 month cover

Welcome to Azelis!

Azelis moves goods but more importantly; we move markets! Through the application of science, we act as catalysts for innovations that positively impact people, communities, and our planet for a more sustainable future. By creating innovative formulations, we enable our customers to win and our principals to grow.

As a global leader in the distribution of specialty ingredients, we partner with app. 2,200 suppliers and combine our deep industry expertise to bring our 63,000 customers’ products to life. Within Life Sciences and Industrial Chemicals, we’re breaking new ground in our technical laboratories and professional local headquarters by creating opportunities through innovation. Globally, we employ app. 4,200 talented individuals across 60+ countries – that’s 4,200 professionals, 4,200 problem solvers, and 4,200 go-getters.

Azelis Sweden is looking for a Procurement Specialist in Tampere, Finland for a 12 month cover – if you’re up for the challenge, you’ve come to the right place!

Mission

The Procurement Specialist provides an optimal logistics service to Principals and Customers. Is responsible for processing principals purchase orders and managing the process through to delivery, ensuring principal/customer satisfaction and loyalty through operational expertise. Ensures delivery of goods at the right place and time according to sales policy and Azelis processes & work instructions. This role interacts with both commercial and operational teams, working closely with planning team members.

Main Accountabilities

Ensure optimal logistics service to Principals & Customers:

• Process purchase orders and sales orders in Azelis ERP, use Masterplanning and MetaMaze where available. Advise Planner/Commercial Assistant of any deviations (price issues, quantities, dates, regulatory ...).
• For direct deliveries, request order release to Credit Control. Confirm orders and send order confirmations to Customers.
• Follow up on open orders and ensure proper daily update of backorder lines, use Workspaces. Interact with Customer Experience Specialists to confirm goods’ availability. Liaise with the Planner to tackle any blocking point (data issue, shortages, transport) which would prevent/delay delivery. Advise the Commercial Assistants on any blocking point which would prevent/delay direct deliveries to Customers.
• Ensure orders’ upstream logistics continuity (transport and import arrangement, stock advice where applicable). Interact with Principals, Forwarders and Warehouses. For direct deliveries, interact with Customers, handle their requests related to order follow-up. Accrue any logistics costs relative to the orders (including transport, surcharges & demurrages, other logistics costs). Ensure the provision of auto-charges is correctly calculated. In case of deviations, inform the Logistics team.
• Propose logistics solutions in case of issues, in cooperation with logistics/commercial team members.
• Handle transactions closing. Ensure proper and on-time suppliers invoice matching. Raise credit notes/reinvoicing.
• Master ERP functionality linked to order handling to provide best quality of service to Principals/Customers to improve operational efficiency. In collaboration with Planner, support the creation of logistics & administration principal profiles.
• Perform stock countings and adjustments in collaboration with Planners and Logistics team.

Ensure conformance & contribute to sustainability

• Ensure compliance with all QA, SHE and Imports requirements, procedures and working instructions in order to maintain high service standards and quality of Data Management.
• Process amendments and review non-conformances on a daily basis, together with the Planner, Commercial Assistant, SHEQ Team, Logistics Team, and Logistics Providers. Provide feedback to Stakeholders to allow closing of non-conformances in CRM.
• Translate the Group’s Sustainability Strategy into concrete job-related actions.

Contribute to continuous process optimization and excellent teamwork

• Provide regular feedback to supply chain business process owners and ERP key users to enable operational excellence, efficiency and effectiveness.
• Develop expertise in processes and work instructions related to own scope and support development of best practices.
• Contribute to continuous improvement of logistics to ensure efficient cost - quality – lead time balance.
• Act as back-up within the Procurement team as required.

Experience, Skills & Education

• Proven experience in supply chain and imports.
• Passionate about achieving goals/targets, high service level standards.
• Team-player, strong communication skills in both Finnish and English as both are requirements.
• Excellent organisational skills and autonomy, advanced user of various IT tools & ERP systems - knowledge of D365 is a plus
• Understanding of supplier, customer and market dynamics and requirements
• Ability to adapt to new & changing requirements and a flexible approach to working with pressure.

What we offer

In addition to an inspiring work environment, Azelis Finland is proud to offer:

• Competitive compensation package
• Private healthcare plan
• Hybrid and flexible work opportunities empowering you to balance your professional and personal life
• Career opportunities within a truly global setting

Our promise to you

People are our key assets — that’s what we believe in. The Azelis culture embraces change as an invaluable opportunity to grow, learn and become ever better at what we do. And with a team that’s united in passion, vision, and values, we believe that we can work together to achieve everything we set our minds to.

Azelis is proud to be an equal opportunity employer as we recognize the power of diversity, inclusion and belonging.  Our company values (Innovative & Resourceful, Agile & Empowered, Collaborative & Respectful, Transparent & Results Oriented) and commitment towards sustainability are our northern stars for everything we do –  and in the way we value our employees.

How to apply

Apply directly via the link on this page by submitting a cover letter, CV and other relevant documents. We look forward to receiving your application as soon as possible!