Executive Assistant

Shape Your World

At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper.

This is your opportunity to help shape the future of sustainability with world-changing innovations and low-carbon technologies. Become a valued part of the team that’s shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies. Be part of it and shape your world.

About the Role

An exciting opportunity exists to support the Vice President - Asset Management as a trusted Executive Assistant, providing proactive and professional support that enables leadership effectiveness across Alcoa’s global portfolio.

As the Executive Assistant, you will partner closely with a senior global leader, their direct reports, and broader team members to manage complex priorities across multiple regions and time zones. You will play a key role in coordinating executive activities, fostering collaboration and strengthening stakeholder relationships to ensure the successful delivery of strategic business objectives.

In this role, you will:

• Manage complex calendars, priorities, communications, documentation and logistics to enable focus on key business outcomes and stakeholder engagement.

• Coordinate global leadership activities including domestic and international travel, visa applications, accommodation, expense reconciliation, executive visits, leadership meetings, and cross-regional communications.

• Lead the preparation of executive reports and presentations, compiling monthly and quarterly business reports, statistical data, briefing materials and presentations to meet business and leadership requirements.

• Support team effectiveness by organising workshops, forums and events, supporting onboarding activities, maintaining budgets, tracking leadership actions, and continuously improving administrative processes.

• Build strong relationships across a global network, partnering with leaders, teams, customers and external stakeholders, resolve issues efficiently, and deliver positive, outcomes-focused results.

What’s on offer

• Attractive remuneration and variable bonus plan.

• Flexible hybrid working options available.

• Employee growth and development opportunities.

• 18 weeks Parental leave for primary caregivers.

• Paid employee volunteering hours within our community.

• Alcoa Live Well program offering travel, lifestyle, health and wellbeing discounts.

• Generous leave entitlements including a leisure a day off every 4-week period.

• Salary packaging for a novated car lease, employee share plan and superannuation options.

What you can bring to the role

• Extensive experience providing executive-level support within a complex corporate, industrial, or global business environment, with relevant qualifications in business administration or a related discipline highly regarded.

• Professional communication and business acumen with exceptional written and verbal communication skills, with the ability to prepare high-quality correspondence, reports and presentations, and a sound understanding of corporate governance, executive leadership and board-level requirements.

• Commitment to continuous professional development, with knowledge of modern Executive Assistant practices, technologies and tools that drive productivity and executive effectiveness.

• Demonstrated ability to maintain confidentiality, exercise discretion, remain calm under pressure, and build trusted relationships through empathy, professionalism, self-awareness and sound judgement.

• Flexible and adaptable work style, with the ability to collaborate effectively across multiple time zones, cultures, and stakeholder groups while building strong, trusted relationships in a global and inclusive environment.

Additional information

• Interviews may progress prior to the closing date, although all applications will be considered.

• You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.

Be part of shaping our organisation and join us in building a legacy of excellence for future generations.

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About the Location

Alcoa Australia’s company headquarters is located at 235 St Georges Terrace in Perth CBD, Western Australia, on Whadjuk Noongar land. The office is conveniently close to public transport and parking, and hosts employees from various business functions, including Commercial, Finance, Sustainability, Communications, and Human Resources, as well as expert teams supporting local and global locations. Our head office offers modern, open-plan working facilities and excellent end-of-trip amenities within a state-of-the-art building.

We are values led, vision driven and united by our purpose of transforming raw potential into real progress.  Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.    

This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!  

Your work. Your world. Shape them for the better.