Administrative Specialist I

Agency

Dept of Labor

Division

Occupational Safety , Health Admin Div

Job Classification Title

Administrative Specialist I (S)

Position Number

60013167

Grade

NC08

About Us

The North Carolina Department of Labor is charged by statute with promoting the health, safety and general well-being of the workers in the state. The laws and programs the Department administers affect every worker in the state. The Department is organized into three primary divisions which carry out the Department's principle regulatory, enforcement and promotional programs, and the administrative operations. The three primary divisions have divisions, bureaus and offices under each, which carry out the specific and specialized portions of the NCDOL mission. The Department employs approximately 385 employees. To learn more about the NC Department of Labor, please visit our website at https://www.labor.nc.gov/.

Description of Work

The position is under the control of the Program Coordinator II responsible for Administrative Operations. This position provides a variety of administrative support services for the West Bureau – OSH Compliance Asheville Field Office. Duties include greeting in a professional manner members of the public, drafting and typing documents, filing, process referrals and complaints, setup new inspection files, prepare documents for USPS and Certified Mail, maintain and process surplus requests, and prepare files for collections.

Knowledge Skills and Abilities/Management Preferences

Salary Grade: NC 08

Max Recruitment $43,000

Salary Range: $39,244 - $68,679

Job postings close at 11:59 p.m. the night before the listed Posting End Date.

This position provides administrative support to the Occupational Safety and Health (OSH) field office by coordinating office operations, managing inspection case files, maintaining confidential records, supporting compliance staff, and ensuring the accurate processing of inspection documentation into state and federal database systems. The position serves as a key administrative resource for Safety and Health Supervisors and Compliance Safety and Health Officers (CSHOs) and is responsible for maintaining the integrity, accuracy, and confidentiality of inspection records throughout the enforcement process.

Responsibilities include:

• Assisting with the daily operation of the field office.
• Performing copying, scanning, faxing, shredding, filing, and other general office duties.
• Providing backup administrative support to other OSH field offices as needed.
• Assisting supervisors and staff with administrative projects and office support activities.

Knowledge, Skills, and Abilities / Management Preferences

The successful candidate should possess:

• Considerable knowledge of office administration principles, practices, and procedures.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and a high degree of accuracy when processing confidential information and legal documents.
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and Adobe Acrobat.
• Ability to learn and effectively utilize OSHA Express, OSHA Information System (OIS), OnBase, PSIM, and other agency software systems.
• Ability to maintain confidential information and exercise sound judgment.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills with the ability to establish effective working relationships with staff, supervisors, and external stakeholders.
• Ability to work independently as well as collaboratively in a team environment.
• Ability to prioritize assignments in a fast-paced office while maintaining accuracy and professionalism.
• Prior experience with the North Carolina Department of Labor (NCDOL).
• Notary or must be able to obtain notary certification w/in 90 days.
• Must live w/in 50 miles of the Asheville office.

Supplemental and Contact Information

If selected for this position, you will be required to provide a certified 10-year driving record as a condition of employment.

All offers of employment are contingent upon successfully completing a pre-employment drug screening and may be subject to a background check.

Applications that state "See Attached Resume" instead of listing work experience in the application will be considered incomplete. To receive qualifying credit, all relevant education and work experience must be entered in the appropriate sections of the application. Information provided only on a resume will not be considered. Faxed applications will not be accepted.

Applicants requesting veterans' preference must submit a copy of Form DD-214.

Due to the high volume of applications received, application status updates are not provided by phone. Applicants may monitor the status of their application by logging into their account. Following the posting closing date, applications will be reviewed by Human Resources to identify the most qualified applicants. The review process typically takes 6–8 weeks.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Kyla Starr Virden

Recruiter Email:

[email protected]