- Location
- Chicago, Illinois, United States · published
- Type
- Full-time
- Department
- Administration
- Seniority
- Senior
- Source
- Workable
Description
Title: Senior Coordinator, Executive Support
Team: Chief Executive Officer's Office
Location: Hybrid in Chicago (IL)
Employment Type: Full-time
FLSA Classification: Non-Exempt
Start Date: ASAP
About Braven
Braven is a national nonprofit that prepares promising college students to secure a strong first opportunity after college graduation through a career-accelerating program.
We work with higher education and employer partners to offer a life-changing experience that begins with a semester-long course for college students, followed by support that lasts through graduation.
Together, our ambition is to help rebuild the middle class and revitalize the American Dream.
To learn more, take a look at Braven’s Jobs Report.
About the Role
In order to achieve its ambition of serving 80,000-100,000 Fellows over the next decade, Braven is hiring a Senior Coordinator, Executive Support, who will provide executive support and constituent relationship management support to two senior leaders, with the potential to support additional leaders if needed. As a member of the Office of the Chief Executive Officer (CEO), this person will help identify opportunities to standardize and enhance the quality of our leaders' administrative support and assist with the daily operations of their regional hub as needed.
This role is on the Office of the CEO team and reports directly to the Director, Executive Support.
What You’ll Do
Support Senior Leaders (85%).
- Provide administrative support to multiple executives, including scheduling in-person meetings and conference calls and managing their calendars.
- Responsible for travel logistics, including booking flights, trains, rental cars, and hotel rooms, and ensuring all travel details are confirmed for your executives.
- Facilitate weekly team joint check-in meetings to align on the executive’s priorities and goals, utilizing Asana to allow for cross-team collaboration as needed.
- Facilitate regular touchpoints with your executives to discuss urgent items.
- Coordinate logistics for meetings, including managing attendee invitations and responses, preparing and printing materials, arranging catering and travel, and overseeing on-site operations.
- Enter stakeholder data and project details into Salesforce.
- Assist executives with managing their email inboxes, as needed, including finding missing receipts.
- Ensure timely, professional correspondence to internal and external stakeholders, and project-manage correspondence before and after meetings.
- Manage regional and/or national Board meeting logistics, including scheduling and preparation of materials as needed. This may require travel to the region to provide on-site support.
- Execute or assist with ad hoc projects and tasks across the organization (Team Step Backs, Braven Summit, All-Staff Retreat, etc.)
Other Duties As Needed (15%)
- Provide backup to the Operations team as needed, including but not limited to receiving catering orders and packages and requesting office supplies.
- Other duties as assigned.