- Location
- ATL Costa Rica
- Workplace
- Hybrid
- Type
- Full-time
- Department
- Administration
- Education
- Bachelor
- Source
- Workday
Description
Job Description – Executive Assistant & Receptionist
Position Summary
We are seeking an organized and proactive Executive Assistant & Receptionist to join our team at ATL Technology CR Ltda. This role is essential to ensuring the smooth day-to-day operation of the company, providing high-level administrative support to management while serving as the first point of contact and the face of the organization.
Key Responsibilities
Manage and coordinate executive calendars, including scheduling meetings and travel arrangements.
Prepare, edit, and proofread confidential documents, presentations, and reports.
Serve as the primary point of contact for the office, screening and directing phone calls, emails, and correspondence.
Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
Manage incoming and outgoing mail and courier/package shipments.
Maintain a tidy and presentable reception area and common office spaces.
Coordinate logistics for internal and external events, including room bookings and materials setup.
Handle filing, recordkeeping, and database maintenance.
Support the preparation and tracking of expenses and budgets.
Order and maintain inventory of office supplies.
Provide general administrative support to various departments as needed.
Qualifications
Bachelor's degree or technical diploma in Executive Secretarial Studies, Office Administration, or a related field.
Minimum of 3 years of proven experience in a similar role.
Advanced English proficiency (written and spoken) required.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Excellent organizational and multitasking skills, with strong attention to detail and the ability to prioritize.
Outstanding interpersonal and communication skills, both verbal and written.
Proactive, discreet, and professional demeanor.
Ability to work both independently and collaboratively within a team.
Availability to work standard office hours.
Availability to work ON SITE.
