Accounts Payable Associate (On-site)

Kaplan Early Learning Company is growing and seeks to hire an Accounts Payable Associate (On-site)

For over 50 years, Kaplan Early Learning Company has been a champion for children. From our research-based curricula to enriching classroom environments and innovative technology solutions, Kaplan's products and services inspire a lifelong love of learning in children and educators. At Kaplan, we come to work every day knowing that we are making an impact on children, families, and educators not only in our local communities, but around the world!

We are a national leader in the early childhood educational market, and we remain focused on what makes our organization different - Our People! If you are looking to join an organization where your talents are recognized, we're the team to join. It's often said when you join the Kaplan team you never want to leave - so prepare yourself to partner with a passionate staff who celebrates an average tenure of 15 plus years!

About the Position:

Our Accounts Payable Associates support business operations by ensuring the timeliness and accuracy of vouchers posted to the PeopleSoft system. Incumbent is responsible for ensuring approval procedures are followed, the accuracy of accounts payables and the timeliness of voucher processing.

Hours: Monday - Friday 8:00AM-5:00PM

Position Responsibilities Include:

• Accountable for accurately matching receiving report to vendor invoice by quantity and price and resolve any discrepancies through collaboration with the Purchasing and Operations Department.
• Ensure proper authorization for voucher payment from departmental authority and proper coding of expense items in relations to General Ledger Chart of Accounts.
• Ensure incoming non-stock related invoices are routed to appropriate department for payment approval and provide follow-up to ensure payment in a timely manner.
• Post approved invoices to PeopleSoft system as voucher payment.
• Respond professionally to incoming calls from internal/external departments and vendors regarding invoice payment status and resolve any related issues.
• Set-up new vendor information in PeopleSoft system for payment receipt and update information from invoices or vendors, as needed, to maintain accuracy of vendor information in PeopleSoft system.

Position Requirements Include:

• High School diploma or equivalent required.
• Must have 10-key and math skills.
• Computer proficiency with good data entry skills and basic to intermediate Excel skills.
• PeopleSoft system experience a plus.
• Minimum of 1 year of general clerical experience with Accounts Payable experience preferred.
• Excellent organizational skills with strong attention to detail and a high level of accuracy.
• Good verbal and written communication skills.
• Self starter with ability to meet deadlines.