Student Associate - Event Manager Assistant, CLE, School of Law

Job Posting Title:

Student Associate - Event Manager Assistant, CLE, School of Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community

The Continuing Legal Education office (UT Law CLE) is seeking mature and driven students to work a flexible schedule in a lively, professional, non-academic atmosphere while gaining valuable office, administration, and marketing experience.

UT Law CLE collaborates with many legal, business, and technical professionals from around the country to produce a variety of educational conferences. For more information about our conferences and team, check out our website — www.utcle.org.

Purpose

The Event Manager Assistant position provides students the opportunity to gain valuable experience working in a fast paced but detailed oriented office. It will also allow you the opportunity to gain on-site event management experience, if desired.

Responsibilities

• Assisting event managers with pre-conference preparations (preparing name badges, prepping conference supplies)
• Assisting with the assembly of printed and electronic course materials (merging documents, updating course binders)
• Assisting with speaker bio creation and preparation
• Data entry (entering customer evaluations, updating customer database)
• If on-site, assisting with event set up, registration and providing customer support
• Other office tasks as needed could include:
  • Assisting Sr. Program Director with accreditation needs for all live conferences, including but not limited to online submission of applications and the attendee credit reporting process
  • Assisting the E-Products coordinator with uploading and reviewing audio and video files (MP3, MP4 files) and accreditation needs for e-products
  • Support to other departments as needed

Required Qualifications

• Enrolled at the University of Texas at Austin as an undergraduate student
• Meet minimum eligibility requirements for student employment
• Authorized to work in the United States
• Ability to work in the spring semester 2027 and return for fall/spring 27/28 academic year, summer employment may also be available depending on office needs
• Proficient in Microsoft Office (Word, Excel and mail merge)
• Working knowledge of Adobe Creative Suite
• Ability to quickly learn and manage multiple concepts and tasks
• High level of attention to detail
• Excellent written, verbal, and interpersonal communication skills

Preferred Qualifications

Salary Range

$17 per hour

Working Conditions

• Typical office environment
• Repetitive use of a keyboard
• Work may be performed at the Law School in Jon. 6.215

Work Shift

• Must be available to work at least 10 hours per week
• Position begins week of January 11th  and ends on May 31st with possible extension into summer as needed
• Work may be scheduled flexibly during core business hours of Monday to Friday, 8 AM to 5 PM preferably with some availability of Monday-Thursday between 10AM to 4PM
• Eligible for rehire for future semesters based on performance

Required Materials

• Resume/CV
• Letter of Interest including hours available to work

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.