Accounts Receivable and Cash Application Specialist (Part Time: 20 hours/week) - In Office

Description

Sigvaris is currently looking for an Accounts Receivable and Cash Application Specialist to work Part Time at our office in Peachtree City, GA.  As a leading compression solution provider, we are not just a company that manufactures products.  We are a global team on a mission to help people feel their best.  Reporting directly to the Controller, the Accounts Receivable and Cash Application Specialist process customer checks and support ACH cash application accurately and promptly.  Research payment discrepancies, maintain complete supporting records, and assist the Accounts Receivable team with customer follow-up and other assigned tasks within the approved part-time schedule.

SCHEDULE:

     • In Office

     • Monday to Thursday: 4 hours each day - flexible, during regular office hours

DUTIES AND RESPONSIBILITIES:

     • Receive, organize and scan customer checks and remittance documents.  Prepare remote deposits using the company's approved bank system and procedures.

     • Identify the correct customer account and invoices and accurately apply check payments in SYSPRO.  Obtain clarification when the payer's name or remittance information is incomplete or unclear.

     • Assist with applying ACH payments and other electronic receipts are assigned, using bank information and customer remittance details.

     • Balance payment batches to deposit confirmations or other receipt records; investigate differences and promptly report unresolved items to the supervisor.

     • Research unapplied or unidentified receipts, short payments, deductions and other discrepancies.  Request missing remittances and coordinate resolution with the AR team and relevant departments.

     • Document exceptions and maintain organized electronic payment and deposit records in accordance with company procedures.  Protect customer and banking information.

     • Process adjustments only within assigned authority and after obtaining required approval.  Escalate credit concerns, disputed deductions and requests affecting credit terms or holds.

     • Support customer statements, invoice copies and collection follow-up as assigned and as workload permits.  Record follow-up activity and communicate unresolved issues.

     • Use Excel and established accounting system procedures, including approved import templates after training, to support accurate processing.  Suggest practical improvements and help keep procedures current.

     • Assist with AR month-end support, backup coverage and other related duties as assigned, with priorities coordinated by the supervisor.

     • Fosters positive morale among staff by promotion of open communication with all departments, to help create and maintain an innovative and cooperative staff relationship and environment;

          o Interacts with external and internal customers in a manner conducive to continued positive relationships.

          o Displays patience, courtesy and tact; demonstrates flexibility, enthusiasm and willingness to cooperate while working with others or in place of others as necessary.

     • Demonstrates effective communication methods.

          o Supervisor and/or appropriate management staff are kept informed of developments affecting their functions;

          o Responds quickly to all oral and written communication;

          o Maintains and encourages an open line of communication with both internal and external customers;

          o Checks and responds to voice mail messages in a timely manner;

          o Accurately and legibly presents written data to affected internal/external customer.

     • Follows established company policies and procedures to ensure compliance with SIGVARIS policies, industry standards, ISO 13485 standards, 6S and Lean Manufacturing, and Federal, State and local laws.

     • Assists with the implementation of Lean/Kaizen initiatives or events in the department.

     • Follows all work instructions, creates and maintains accurate records to meet all internal and external requirements to support the SIGVARIS Quality System and Quality Policy.

     • Accurately performs any other duties and as assigned to ensure an efficient workflow.

Requirements

EDUCATION and/or WORK EXPERIENCE:

     • Must have a high school diploma or equivalent.  An associate or bachelor's degree in accounting, business or a related field is preferred.

     • A minimum of two (2) years of relevant accounts receivable, cash application, bookkeeping or similar accounting experience; comparable experience may be considered.

     • Experience with an ERP or accounting system and ability to learn SYSPRO.  SYSPRO and remote deposit experience are preferred; training on company procedures will be provided.

CRITICAL SKILLS:

      • Working knowledge of Excel, including sorting, filtering, basic formulas and reconciling lists.  Ability to use Outlook, electronic documents, scanners and accounting systems. 

      • Strong accuracy, organization, follow-through and ability to prioritize daily processing and meet deadlines within scheduled hours. 

     • Ability to research discrepancies, ask questions when information is unclear, and communicate professionally with customers and colleagues.

     • Ability to work independently and as part of a team, handle confidential information appropriately, and adapt to updated procedures and technology.  

PHYSICAL REQUIREMENTS:

This job operates in an office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

     • Regularly required to sit, walk, use hands to finger, handle or feel, reach with hands and arms, talk or hear, bend, lift or climb.

     • Occasionally required to lift light weights (less than 15 pounds).

     • Finger dexterity and hand coordination required.

     • Specific vision abilities required for this job include close vision, distance vision, ability to adjust or focus.

What We Offer You:

     • Highly Competitive salary

     • 401(k) with Company match (dollar for dollar 100% up to the first 5% of employee contributions to the plan)

     • Paid Time Off

     • Paid Holidays

Successful completion of background check, verifiable education and employment, and drug test will be required in advance of hire.

Sigvaris is an EOE.