Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job

Texas A&M's Chemistry Department is looking for an Administrative Coordinator I to provide comprehensive administrative, secretarial, and program support services through the Department's Center for Administrative Support. Under general supervision, this position supports faculty by coordinating a wide range of administrative functions, managing communications and documentation, maintaining records and databases, organizing meetings and events, assisting with financial and travel processes, and supporting academic and research-related activities. The Administrative Coordinator I serves as a key resource for faculty, staff, students, and external partners, helping to ensure the efficient operation of departmental programs and initiatives.

Opportunities to Contribute

• Manages office operations for dynamic research groups by overseeing administrative functions, developing and implementing office procedures, ensuring compliance with policies, and continuously improving processes and services.

• Provides high-level administrative and executive support through calendar management, meeting coordination, appointment scheduling, visitor reception, telephone communications, and resolution of administrative inquiries.

• Serves as the primary liaison among faculty, staff, students, research personnel, external organizations, funding agencies, and the public, facilitating effective communication and collaboration.

• Maintains and manages departmental records, files, databases, and tracking systems, ensuring accurate documentation, data integrity, and efficient recordkeeping.

• Coordinates financial and business operations, including budgeting, procurement, invoice processing, account reconciliation, financial reporting, and compliance with internal and external funding requirements.

• Supports research and academic administration through preparation of annual reports, equipment inventories, grant proposals, funding submissions, post-award activities, budget management, and required agency reporting.

• Prepares, edits, reviews, and manages correspondence, reports, publications, presentations, and other administrative documentation while providing advanced word-processing, desktop publishing, and data management support.

• Coordinates domestic and international travel arrangements, processes travel and leave requests, manages reimbursements, and maintains associated expense documentation for faculty, researchers, staff, and distinguished visitors.

• Plans and coordinates seminars, symposia, conferences, workshops, departmental programs, and other events by providing logistical, operational, and administrative support to participants and stakeholders.

• Coordinates all non-scientific aspects of research group publishing activities, including preparation, proofreading, submission, and tracking of reports, journal articles, and other publications.

• Manages office resources by maintaining supplies, equipment, inventories, and operational readiness to support efficient departmental and laboratory activities.

• Coordinates with information technology personnel to maintain, update, and enhance departmental and research group websites.

• Participates in professional development activities and administrative briefings to implement best practices, improve efficiency, and support organizational objectives.

• Supports academic operations by interacting with undergraduate and graduate students, scheduling appointments, maintaining records, assisting with course materials, and coordinating exam preparation and distribution.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of experience in office administration.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Salary: Compensation will be commensurate based on the selected candidate's education and experience.

Special Note: Due to this position’s salary having all or a portion of it being funded by grants or contracts, the continuing salary and overall employment is contingent upon availability of these funds in the future.

Schedule: May require working during the night and on weekends.

What you need to do:

Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Texas A&M University’s Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. To learn more, please visit our website: http://www.chem.tamu.edu/      

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas  

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.