Contractor Coordinator - Planner/Scheduler

Description

Keep Operations Moving. Coordinate Projects. Drive Efficiency.

At Halocarbon, we specialize in high-performance fluorochemistry, developing and manufacturing specialty chemical products that support critical applications across a variety of industries. Our work combines technical expertise, innovation, and a commitment to quality, safety, and continuous improvement.

We're seeking an organized, detail-oriented Contractor Coordinator – Planner/Scheduler to coordinate onsite contractors and support the planning and scheduling of maintenance and site activities at our North Augusta manufacturing facility.

This is an opportunity for a proactive professional who enjoys keeping projects on track, coordinating resources, solving problems, and working collaboratively across departments.

You'll play an important role in ensuring contractor and maintenance activities are properly planned, scheduled, and executed safely and efficiently while meeting site requirements and operational priorities.

What You'll Do

Contractor Coordination & Compliance

• Coordinate onsite contractor activities, including obtaining quotes, initiating purchase requisitions, scheduling work, and ensuring contractors meet applicable permitting, training, safety, and site compliance requirements before beginning work.
• Assist with monitoring contractor performance and coordinate the resolution or escalation of scheduling, execution, safety, or compliance concerns as appropriate.
• Partner with departments across the facility to coordinate planned contractor activities, address scheduling conflicts, and minimize disruptions to site operations.
• Ensure assigned activities are performed in accordance with plant safety requirements, site policies, current Good Manufacturing Practices (cGMP), and other applicable regulatory and operational standards.

Maintenance Planning & Scheduling

• Develop, publish, and maintain weekly and longer-range maintenance work schedules, adjusting plans based on operational priorities, resource availability, and changing site needs.
• Review and plan maintenance work orders to ensure the scope of work is clearly defined and necessary labor, materials, spare parts, tools, equipment, and contractor resources are identified before execution.
• Review incoming work requests for completeness and accuracy, including equipment identification, scope of work, priority, and supporting details needed for effective planning and scheduling.
• Coordinate the ordering, availability, kitting, and staging of materials and spare parts to support timely and efficient work execution.
• Collaborate with various departments to coordinate planned work, resolve scheduling conflicts, and maintain alignment with operational priorities.
• Apply strong planning, scheduling, prioritization, and problem-solving skills to support maintenance execution.

Work Order Management & Continuous Improvement

• Monitor scheduled work activities and maintain regular communication with stakeholders regarding work progress, completed assignments, scheduling changes, outstanding requests, and overtime needs.
• Support timely and accurate work order documentation and closeout, ensuring completed work is properly recorded and outstanding items are identified for follow-up.
• Track, compile, and communicate key planning and scheduling performance indicators (KPIs), including schedule adherence, work order completion, backlog management, and work readiness.
• Identify opportunities to improve planning processes, contractor coordination, scheduling efficiency, and overall maintenance work execution.
• Support troubleshooting and the timely resolution of issues that could impact scheduled work.

Requirements

What We're Looking For

We're looking for someone who thrives on organization, planning, and coordination. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities while working closely with contractors, maintenance teams, and site leadership.

Required Qualifications

• High school diploma, General Educational Development (GED), or equivalent.
• Previous planning, scheduling, or contractor coordination experience or relevant certification.
• Strong verbal and written communication skills.
• Good analytical, troubleshooting, and problem-solving abilities.
• Strong planning, scheduling, organizational, and prioritization skills.
• Ability to select and use electrical tools.
• Ability to work proactively with supervisory direction.
• Willingness and ability to work overtime as needed.

Preferred Qualifications

• Experience with Primavera P6, Microsoft Project, or equivalent planning and scheduling software.
• Industrial maintenance planning and scheduling experience in small- to medium-sized chemical manufacturing or oil and gas production facilities.
• Experience with Chempax/Datacor or SAP enterprise resource planning (ERP) software.
• Experience working in an FDA-regulated current Good Manufacturing Practices (cGMP) environment

What Makes You Successful Here

• A proactive, organized, and detail-oriented approach to your work.
• Strong follow-through and the ability to anticipate needs before they become problems.
• The ability to manage competing priorities and adjust schedules as operational needs change.
• Strong interpersonal skills and the ability to work effectively with contractors, maintenance personnel, and cross-functional teams.
• Clear communication and a commitment to keeping stakeholders informed.
• A practical, solutions-oriented mindset with a focus on safety, efficiency, and continuous improvement.
• The ability to work independently on assigned responsibilities while maintaining alignment with supervisory direction.

 Safety & Essential Functions

• Adhere to all plant safety requirements and plant policies.
• Adhere to all current Good Manufacturing Practices (cGMP) requirements.
• Must be capable of lifting containers weighing up to 50 pounds.
• Must be able to evacuate the plant and report to the appropriate assigned muster point during an emergency or drill.
• Must be capable of working in adverse weather conditions, including heat, cold, and rain.
• Must be able to use equipment within its design limits, including applicable ladder weight limits.
• Must be able to work at heights, including on elevated platforms, scaffolds, lifts, and ladders.
• Must be able to work in an environment where chemical odors may exist at permissible exposure limits.
• Must be able to climb and descend stairs and ladders.
• Must be able to safely handle hazardous chemicals on a regular basis.
• Must be able to wear a respirator or air hood.
• Must be able to use all available or assigned personal protective equipment (PPE) and tools.
• Must be able to use readily available fall protection equipment. Current standard fall protection and rescue equipment is rated at 310 pounds.

 Let's Create Your Next Breakthrough®

*Applicants must be authorized to work in the United States without current or future employer sponsorship