EXECUTIVE, FINANCE

Role Summary 

The Executive, Finance is responsible for supporting the accounting and treasury functions by preparing and submitting financial reports, ensuring the accuracy of accounts payable/receivable, managing banking and treasury operations, and assisting with month-end closing processes. This role requires attention to detail, a strong understanding of financial reporting, and effective coordination with various stakeholders. 

Key Outcomes 

• Timely Financial Reporting – Ensures the accurate and timely preparation of financial reports for the company or business unit. 

• Account Reconciliation – Ensures timely reconciliation of accounts payable, receivable, and bank transactions. 

• Operational Efficiency – Manages payment processing, petty cash disbursements, and banking operations efficiently. 

• Compliance with Policies – Adheres to internal policies and procedures, including tax compliance. 

• Support in Financial Closing – Assists in preparing closing reports and other month-end activities. 

Key Responsibilities 

Accounts Handling Account Payables and Receivables 

• Ensure timely processing and update of accounts payable and receivable in line with company policies, tax legislation, and internal procedures. 

• Process unpaid bills, contractor claims, and other transactions related to accounts payable. 

• Review and update journal entries, debit/credit notes, and ensure timely reconciliation of A/R and A/P against the General Ledger (GL). 

Banking Updates 

• Review and reconcile collections and related treasury functions to ensure accuracy and timeliness. 

• Process payments and petty cash disbursements promptly, ensuring accuracy and adherence to company policies. 

• Monitor cash flow movements and ensure that sufficient funds are available for operations by managing transfers between accounts. 

Prepare Account Closing Reports 

• Summarize monthly financial status by preparing detailed income statements and financial position reports. 

• Assist in the preparation of Cash Flow Reports and Group Reporting (GRP) within the required timeframes. 

• Prepare fixed asset schedules, debtor reports, and creditor reports for monthly account closings. 

Prepare Accounts Reconciliation and Journals 

• Prepare and monitor Bank Reconciliation within the agreed timeline after receiving the bank statement. 

• Monitor daily cash flow movements and fund transfers to ensure sufficient funds for operations. 

• Perform creditor and debtor reconciliations on time and ensure all discrepancies are resolved promptly. 

Assist in performing journal entries for monthly account closing processes. 

• Administration Related Matters / Ad-hoc Assignments 

• Perform general administrative duties such as managing mail, dispatching documents, and managing office stationery and filing systems. 

• Assist in ad-hoc duties and other tasks assigned by the Head of Department (HOD) or immediate superior. 

Core Competencies & Technical Expertise 

1️. Technical Competencies  

• Financial Reporting & Compliance – Knowledge of financial reporting standards and the ability to ensure accurate submissions. 

• Accounts Payable & Receivable Management – Understanding of AP/AR processes and effective reconciliation practices. 

• Cash Flow & Banking – Ability to monitor and manage cash flow and oversee banking transactions. 

• Tax Compliance – Familiarity with tax requirements and internal procedures for compliance. 

• Accounting Systems & Software – Proficiency in accounting systems (e.g., SAP, Bukku) and spreadsheets for reconciliation and reporting. 

2️. Leadership & Team Collaboration

• Task Prioritization – Ability to prioritize tasks and meet deadlines in a timely and organized manner. 

• Team Collaboration – Works well within a team and coordinates with other departments for financial operations. 

• Process Improvement – Suggests improvements for operational efficiency and financial processes. 

3️. Mindset & Behaviours 

• Attention to Detail – Ensures accuracy in financial data processing and reporting. 

• Accountability – Takes responsibility for assigned tasks and ensures that procedures are followed correctly. 

• Proactive Attitude – Anticipates potential issues and takes necessary action to prevent delays or discrepancies. 

4️. Tools & Methodologies 

• Microsoft Excel – Strong skills in Excel for data analysis, reporting, and reconciliation. 

• Accounting Software – Familiarity with accounting systems and ERP tools used for financial reporting and reconciliation. 

• Banking and Payment Platforms – Experience with banking platforms for payment processing and monitoring transactions. 

Qualifications & Experience 

Educational Background 

• Bachelor’s Degree in Finance, Accounting, or related field. 

Experience Requirements 

• At least 1-2 years of experience in a similar role within finance or accounting. 

• Familiarity with tax legislation, accounts reconciliation, and financial reporting is preferred. 

• Basic knowledge of cash flow management and banking operations is an advantage.