Packaging Coordinator

Description

Job Title: Packaging Coordinator

Department: Production Control

Reports To: Production Control Assistant Manager

Direct Reports: None

Status: Hourly

Location: Building 28

1 Vacancy at Building 28 for 1st shift from 6:30am- 3:15pm (Added 9/9/26)

Job Summary:

The Packaging Coordinator is responsible for supporting the packing process by accurately and timely managing inventory levels of the different packaging (sequencing racks, totes, bins, cardboard, packaging supplies, etc.) required in the daily shipping operations. This position is also responsible for coordinating the movement/transfer of packaging between company facilities, customers, and suppliers and ensuring packaging is in good operational condition and meets safety, product integrity and efficiency requirements.

Main Duties and Responsibilities (other duties may be assigned)

· Ensure daily availability of the different types of packaging items (sequencing racks, totes, bins, cardboard, packaging supplies, etc.) required in the daily shipping operations.

· Uses customer packaging control system (Surgerys) to update inventories of customer packaging daily to support the plant operation by providing information of containers availability.

· Uses customer system (VPACKS) to update and keep track of packaging repair proposals or the submission of new packaging.

· Submits and maintains record of repair or modification costs invoices submitted for reimbursement approval by the customer and notifies finance when approval has been received for proper record of the money.

· Informs Production Control Assistant Manager of sequencing racks, totes and bins that are missing in our location (out of loop) for him to address the issue with Toyota packaging.

· Coordinate movement of packaging items between company facilities, customers, and suppliers to ensure timely availability for our company shipping operations.

· Keep accurate min/max inventory levels of all packaging items/devices and locations to prevent shortages and/or over purchasing and responsible of issuing the corresponding PO.

· Identify and propose process improvement and cost saving initiatives related to packaging, labor, efficiency, transportation and storage.

· Coordinates supplier visits to the plant to review packaging proposals or opportunities to establish commercial relation.

· Review and verify supplier invoices in the finance DocuSign software to ensure accuracy, proper documentation, and alignment with goods and services received. Confirm the details for timely and accurate payment.

· Oversee and manage the follow-up process for EPNS (Electronic Procurement Notification System) orders, ensuring timely updates, tracking progress, and resolving any issues.

· Manage and coordinate customer requests for modifications or new packaging, as well as plant proposals (e.g., packaging changes, QPC changes). Oversee the process from initial request through trials, prototype submission, implementation.

· Disposition of damaged racks or totes making sure they are discontinued from their loops and the owner party is notified.

· Other duties may be assigned.

Requirements

Education:

· High School diploma or GED.

Experience:

· 1-2 years’ experience in fast paced manufacturing, warehousing or shipping environments managing customer packaging (racks, totes, expendable packaging, etc.) preferably in the automotive industry.

Certificates, Licenses, Registrations:

N/A

Computer Skills:

· Intermediate to advanced proficiency in MS Office, including Word, Excel, PowerPoint, Teams and in the use of e-mail, and web browser applications.

Mathematical Abilities:

· Intermediate math skills.

Analytical or Reasoning Abilities:

· Strong problem-solving skills with orientation for continuous improvement.

· Ability to understand and follow written technical procedures/instructions.

Communication Skills: (Writing, Foreign Language, Reasoning)

· Ability to read, write and speak English.

· Highly effective, articulate communication skills (verbal & written) with strong interpersonal effectiveness and the ability to work with all levels in the organization and across cultures.

· Bilingual English-Spanish preferred

Other Skills (Technical, or Other special knowledge and abilities)

· Ability to effectively organize and prioritize work.

· Strong attention to detail and ability to effectively manage multiple projects and tasks.

· Takes initiative, approaches others in a positive and constructive manner, and works well independently to achieve results.

· Ability to influence others without having formal authority to successfully complete tasks and projects.

Physical Requirements:

· About 50% of the time will be spent doing desk related work on a computer and working with basic office equipment (PC, fax and printer, phones) while the remaining 50% will be spent on the plant floor completing work related to the position.

· Must be able to lift twenty-five pounds individually and team lift 50 pounds.

· Must be able to perform this job safely in accordance with standard operating procedures without endangering the health or safety of self or others. Must wear all personal protective equipment where required.

• Paid Basic life insurance
• Paid Short-term disability
• Paid time off
• Paid 2 shutdown work weeks (summer and winter)
• 401(k)
• 401(k) matching (discretionary)
• Dental insurance
• Health insurance
• Vision insurance
• Flexible spending account
• Health savings account
• Referral program