- Workplace
- Remote
- Type
- Full-time
- Department
- Administration
- Closing date
- Today
- Source
- Vincere
Description
We are looking for a proactive, detail-driven General Administrator (Executive Assistant) to keep an engineering company's operations running seamlessly. You will serve as the backbone of our daily workflow—handling document control, high-quality report formatting, office coordination, and operational support for the international team in Dublin.
Key Responsibilities
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Document Control & Quality Assurance: Format, proofread, and assemble client-ready reports, technical proposals, transmittals, and tender documents. Produce polished PDFs via Adobe Acrobat and enforce brand guidelines across all templates and presentations.
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Engineering & Project Support: Maintain accurate project registers, issue logs, and drawing revisions. Assist technical teams with data entry, spreadsheet management, and document tracking.
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Operational & Administrative Management: Coordinate team calendars, travel, and virtual meeting arrangements. Handle basic bookkeeping tasks, including purchase orders, invoicing, and expense logs.
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Digital Media & HR Coordination: Support website updates, draft engaging LinkedIn content, assist with new employee onboarding, and help refine internal administrative workflows.
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Stakeholder Collaboration: Interface professionally with internal engineers, management, and external clients, contractors, and suppliers to ensure timely project delivery.
Qualifications & Experience
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Experience: 3–5+ years of administrative support experience, ideally within an engineering, construction, or professional services consultancy.
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Software Proficiency: Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro.
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Bonus Technical Skills: Hands-on experience with Excel macros or Python automation is a major plus.
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Core Competencies: Exceptional written English and proofreading skills, meticulous attention to detail, and proven document control management.
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Work Style: Self-motivated, highly organized, and capable of prioritizing tasks independently in a fast-paced environment.
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Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field preferred.
Role Details
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Role: General Administrator
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Location: SM Aura, Taguig (Supporting Dublin, Ireland Operations)
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Employment Type: Full-Time
