Graduate Coordinator

Pay Range

USD $18.00 - USD $20.00 /Hr.

Overview

This position will coordinate all aspects of graduate study including assistance with the processing of applications, maintaining student records, and verifying graduate degree completion. This position will interact with many different areas both on and off campus in order to maintain accurate records for all current and former graduate students. This individual provides highly integrated administrative services which support the academic goals of the graduate students. Occasional travel to other campuses may be required.

 

Responsibilities

• Meet enrollment targets by providing best in class support to incoming students prior to their arrival on campus by conducting webinars, offering campus tours, conducting email, text, and phone outreach.• Work closely with the admission team including co-staffing prospective student events and activities ensuring a smooth transition from prospective to current student.• Provides excellent customer service to current students by being their main point of contact, assisting and directing students to proper resources.• Facilitates the application evaluation workflow process between the applicant the program graduate faculty.• Prepares correspondence and financial aid offers in accordance with departmental admission decisions. Ensure that accepted applicants receive relevant information relating to admissions and enrollment requirements.• Responsible for providing detailed information on program offerings, learning management system assistance, administrative guidance on policy, exceptions, and ensuring that the students’ concerns are addressed or escalated appropriately.• Responsible for administrative tasks associated with student experience management, including evaluating and documenting procedures, working professionally with students in order to enforce policies, provide information and guidance.• Develop and deliver new graduate student orientation and check-in events; both onsite and online.• Works closely with Student Administrative Services, International Office and academic department to ensure that students are enrolled and check-in on time as well as enrollment compliance with financial aid offers, if applicable. • Oversees departmental offices in the initial processing of all graduate teaching and research appointments. Acts as a liaison between the Graduate School and Sponsored Research Services with emphasis on verification of research funding availability.

• Processing Department Scholarship Awards and Graduate Appointment awards to student records. Works closely with Student Administrative Services and Student Financials to ensure awards are in line with tuition charges and if updates need to be made, completes necessary follow-up so that University financials are reflecting accurately.• Provides administrative support to graduate students by facilitating withdrawal forms for leaves and deferments, course waivers and transfers, monitoring academic standing and degree completion progress, and ensuring timely and accurate dissertation publishing if applicable. • Works closely with Program owners to ensure students are matched appropriately with faculty advisors and is correctly reflect in PeopleSoft.• Builds relationships with faculty and staff in order to work effectively and efficiently to provide students with service excellence. • Attend meetings as appropriate and represent the Graduate School and graduate students at University events. • Participate in professional development activities. • Exercises independent judgment daily to ensure highly sensitive and confidential student data is communicated and managed appropriately.• Plays an active role in the development of strategic and operational plans as required by department leadership• Works closely with team members and leadership to achieve successful results on all established individual and departmental goals and key enrollment indicators.• Hire, train, direct, and supervise student workers • Works with the Graduate marketing team to establish and manage messaging, activities and web content for admitted students to encourage a positive response and commitment to enroll• Present a courteous and helpful tone when interacting with all constituents including faculty, staff, students and the general public• Other duties as assigned

Qualifications

Education:Minimal Qualifications: Bachelor’s degree in business, liberal arts or the sciences plus three years of related experience or equivalent combination of relevant education and experience.

Preferred Qualifications: Bachelor's degree in business, liberal arts or the sciences and five years of experience working with college students in an administrative or advising capacity.Experience:Minimal Experience: At least three years of demonstrated experience and commitment to Customer Service.Preferred Experience: Five years of experience working with college students in an administrative or advising capacity.

Essential Skills

• Knowledgeable of trends, challenges and opportunities in adult and online education and demonstrates enthusiasm for building a successful overall program• Experience in a professional setting.• Strong organizational skills.• Ability to work independently or as a member of a team.• Ability to interact in a professional manner with staff, students and the public.• Tact, diplomacy and judgment in dealing with students, faculty, and administrators.• Excellent verbal and written communication skills.• Independent decision making and problem solving ability.• Professional appearance and demeanor.• Demonstrated experience with Microsoft Word and Excel.• Attention to detail.

Physical Demands

The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety

Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

Disclaimer Statement

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

EEO Statement

Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities. 

 

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records