Executive Assistant

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JOB SUMMARY: REV Entertainment, the official sports and entertainment company of the Texas Rangers is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the President. This individual will manage complex schedules, coordinate extensive travel, oversee executive hospitality, and support a wide range of professional and select personal responsibilities. The successful candidate should be well-organized, have great time management skills and anticipate needs of the President.   The candidate should also display high levels of loyalty and discretion and be able to interact with people of all levels in a confident, professional manner.
 

ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

• Manage complex calendar, scheduling priorities, and meeting coordination for the President.
• Coordinate robust travel schedule, including managing extensive travel arrangements, including flights, accommodations, ground transportation, itineraries and related logistics.
• Manage President’s VIP hospitality, including managing invitation database, event hospitality management, distribution of tickets, and overseeing VIP hospitality during events.
• Anticipate executive needs and proactively resolve scheduling, travel, and logistical challenges to maximize leadership effectiveness and productivity.
• Maintain the highest degree of confidentiality, discretion, and professionalism in handling sensitive business and personal information.
• Work alongside the Office Administrator, staying in communication to understand remaining executive team travel and needs.
• Support President with select personal administrative matters, including personal travel coordination, scheduling assistance, personal appointments, family-related logistics, and other time sensitive needs, serving as a trusted partner in managing both professional priorities and limited personal obligations.
• Manage expense report including organizing receipts, processing monthly expense reports and credit card statements.
• Processes ticket requests for business and personal use for REV events, as well as Rangers Baseball requests.
• Prepare materials for meetings, executive leadership meetings, including printing and binding of materials and presentations.
• Assist with meetings and events as needed, including coordinating invitations, tickets (where applicable), food and beverage and other hospitality needs.  Some meetings/events are after normal working hours.
• Acts as a gatekeeper to the President’s office.
• Exercise independent judgment with respect to responsibilities and tasks delegated.
• Support a culture of effort, attitude and accountability.
• Other duties as assigned.

PREFERRED QUALIFICATIONS:

• 7- 10 years of Executive Assistant experience required.  
• Previous experience providing direct executive-level administrative support to a President, CEO, or other senior-level executive is highly preferred.
• Experience working in a fast-paced and highly confidential environment.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office Skills (Outlook, Word, Excel, PowerPoint).
• Detail-oriented with good organizational skills, ability to multi-task, scheduling, and experience with travel logistics.
• Sound judgment and ability to tactfully exercise authority with respect to third parties as needed.
• Candidate will need flexibility to work beyond normal office hours.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!