Company Secretary - Europe

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Company Secretary

Summary of the position

The successful applicant will be responsible for the provision of company secretarial services and the administration of the corporate entities forming part of the UK  and European business.

Outline of main duties and responsibilities

The successful applicant will be expected to:

Support the business in the proper administration of corporate entities that form part of the business.

Specific functions will include:

• Maintenance of Company records in accordance with legislative, internal compliance and other statutory requirements;
• Maintenance of databases;
• Planning, co-ordinating and participation at board and committee meetings;
• Drafting of minutes, resolution and general correspondence and arranging for signing of documents as required;
• Ensure any changes to companies are appropriately approved and lodged;
• Submission of annual returns; regulatory submissions and ad-hoc statutory requests;
• Managing key internal interfaces;
• Regular liaison with third parties including auditors and regulators
• Building and maintaining sound stakeholder relationships;
• Keeping abreast with new developments/legislation pertaining to corporate entities;
• Providing advice to the board and management in relation to statutory requirements;
• Establishing systems and processes to ensure compliance with applicable regulatory requirements;
• Maintaining company AML due diligence packs for client due diligence exercises.

Skills and experience required

The successful candidate will have:

• Have a minimum of 3 years’ recent experience in Corporate Secretarial services;
• Have suitable qualifications relevant to the duties and responsibilities listed above (a Legal degree and/or Corporate Secretarial qualification will be an advantage);
• Knowledge of Corporate Law and Governance Codes;
• A working knowledge of Diligent or similar Corporate Secretarial Software would be advantage;
• Experience in company registrations;
• A systematic work method, attention to detail, and self-motivated;
• Ability to communicate effectively with stakeholders, staff and management;
• The ability to prioritise and plan a challenging workload;
• Good computer skills, and in particular a good knowledge of Microsoft Office including Excel, Word, PowerPoint, Access and Outlook email;

Reporting structure

The Company Secretary will report to the Deputy Group Company Secretary

Remuneration level

Remuneration will be market related and commensurate with experience and seniority. In addition, the successful candidate will receive a competitive benefits package and be eligible to participate in the firm-wide discretionary bonus scheme.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.