Manager of Business Operations and Analysis

ABOUT CDPHE:

At the Colorado Department of Public Health and Environment, we are charged with protecting Colorado’s health and environment – a responsibility that affects every person and every community in the state. CDPHE is distinctive because we bring public health and environmental protection together under one agency, recognizing that healthy people depend on healthy places. Our teams prevent diseases and injury, respond to emergencies ranging from E.coli outbreaks to global pandemics, reduce air pollution, protect water quality, regulate health facilities, manage environmental hazards, perform advanced laboratory testing, provide birth and death records, and implement health promoting programs. We turn science and data into action, set statewide standards, and work alongside local public health agencies and community partners to meet Colorado’s most pressing health and environmental challenges. Working at CDPHE means applying your expertise to complex, consequential work that can improve lives across the state. 

Our mission captures this broad portfolio of work: to advance Colorado’s health and protect the places we live, learn, work, and play. Our vision is a healthy and sustainable Colorado where current and future generations can thrive. Achieving the mission and vision takes bold action, talented people, broad partnerships, and a commitment to serving every Coloradan.

IMPORTANT INFORMATION:

Hybrid work options may be available at the supervisor’s discretion and based on business needs. The position will be based at 4300 Cherry Creek S Dr, Glendale, CO 80246, USA

CDPHE Offers:

CDPHE offers a comprehensive benefits package and the opportunity to build a meaningful career in public service. Benefits include:

• Medical and dental plans.

• Colorado PERA retirement options, including defined benefit plan or defined contribution plan. 

• Optional 401(K) and 457 retirement plans. 

• Employer-paid life insurance.

• Short- and long-term disability coverage.

• Potential flexible working arrangements

• 11 paid holidays per year and generous paid time off.

• Free parking and access to RTD bus lines.

• Tuition assistance. 

• Employee wellness programs.

• Professional development opportunities.

• Career opportunities throughout Colorado state government. 

Some positions may qualify for the Public Service Loan Forgiveness Program.

The Work Unit:

The Air Pollution Control Division (APCD) oversees the development and implementation of Colorado’s overall air quality program. APCD consists of 10 programs: 1) Mobile Sources Program (MSP); 2) Indoor Environment Program (IEP); 3) Compliance and Enforcement Program(CEP); 4) Technical Services Program (TSP); 5) Planning and Policy Program(P&P); 6) Oil and Gas Program (O&G); 7) Stationary Source Permitting Program (Permitting); 8) Administrative Services; 9) Climate Change Program; and 10) Community Partnership Program (Environmental Justice Communication, External Community Educational programs). This Business Operations and Analysis Support Unit provides direct support to the Deputy Director of Business Operations and supports legislative affairs when needed.

What You Will Do:

This position partners closely with the  Deputy Director in overseeing, managing and leading business operations. This position partners with the Deputy Director for Business Operations in developing the strategic priorities, work plan and provides the data used to determine if the division is meeting its strategic and business goals.   The position acts in the absence of the Deputy Director and can be informally viewed as a lieutenant to support any business operational needs for the division

This position leads or supports improvements in the division’s fiscal planning and overarching budget processes,  oversees fiscal note processes, data analysis and broad evaluation on fee structures and sufficiency, and supports all aspects of fiscal sustainability. The position identifies and evaluates governmental and private grant opportunities, including coordination with Governor’s Office Grant Strategy officials and other agency staff.  Duties include supporting cross-cutting operational initiatives across divisions such as emergency preparedness, facility operations, Environmental Protection Agency grant oversight and reporting (e.g. Partnership Performance Agreement), Briefings, issue summaries and other written documentation to support program and status within the division and also the executive director’s office.

In partnership with the Deputy Director oversees fiscal note work products for the Air Pollution Control Division. This position applies a suite of management skills including: formulates strategies, processes, and guidelines that directly impact outcomes and work products that support the missions of the division and enhances Business Operations.  

Assist the Deputy Director in managing and leading the division’s efforts to effective administration of air pollution control  programs. Supports development of division wide work strategic and work plans as needed. Lead or coordinate complex, cross-functional, organization-wide projects or initiatives. Develop and manage performance measures, work plans, implementation plans and related materials to ensure division and business goals are efficiently achieved, measurable, data-driven, and fit within the existing legal, budget and policy constraints. Work with executive and division leadership to improve the visibility of division program performance against established goals.  Establishes and maintains robust reporting from programs for various purposes.  Support a strong and engaged culture.

Duties range from overarching budget coordination with OSPB, including creation of Decision Items, frequent broad and varied fiscal analyses and program summaries to address information needs for internal or external purposes  data management, developing or supporting tracking and management of performance metrics.  This position in partnership with division fiscal and operating staff is also responsible for strengthening the division’s infrastructure which includes the partnership with CDPHE Administration, division compliance with universal fiscal, personnel and data governance standards

Key Responsibilities:

• Fiscal Notes and Legislative Affairs 

  • In partnership with the Deputy Director oversees fiscal note work products for the Air Pollution Control Division. This position applies a suite of management skills including: formulates strategies, processes, and guidelines that directly impact outcomes and work products that support the missions of the division and enhances Operations.  Development and preparation of fiscal notes that are defensible and replicable, with measurable implementation to assess effectiveness. 

  • Fiscal notes are concise, performed timely, and developed with the Budget Office and the Office of State Planning and Budgeting to ensure all needs are met for the division, department and executive  branch. Ability to analyze: population changes, capital investment, labor market shifts, resource and capital consumption, economic requirements of utilities, market analysis and forecasting of permittee operations, local and state government impacts, labor impact, rate structures, and behavioral shifts. Liaise with professionals such as engineers, accountants, financial auditors, attorneys and elected officials to develop analyses. Provide comparisons to other division, department and executive branch modeling. Responsible for costing out fiscal notes to ensure increased volume is met with adequate resources.   Responsible for appropriately estimating costs for fiscal notes to ensure increased work and deliverables is met with adequate resources.   Partner with division program and policy staff to support effective implementation of legislative action and bills.

• Budget and Data Analysis 

  • In partnership with the division’s fiscal staff ensures division funding, spending patterns, diagnostic review of accounts and financial health are in alignment with departmental budget and fiscal reporting expectations. central accounting standards and fiscal rules.  Develops tools to support fiscal sustainability and to communicate status of sustainability measures

  • Establish and maintain metric dashboards  for key measures including but not exclusive to federal grants, budget execution,  cash fund management. Provide a comprehensive continual tool to manage Cash funds, including but not limited to  trend analysis, fund balance analysis and working with divisions and leadership on how best to use excess reserves. Develop or partner on division budget submissions to the Administration and OSPB, reports, and budget requests. Monitor and identify trends in other state agency requests and legislature responses.

  • Evaluate alternative business solutions for the division that allow for more efficient, better, cheaper or expedited
    implementation. Liaise with professionals such as engineers, accountants, financial auditors, attorneys and elected officials to develop analyses. Provide comparisons to other division, department and executive branch modeling. Develop annual and 5 year budgetary plans for spending, indirect costs and revenue collections as well as the strategic use of the divisional funds.

  • Develop and report budgetary updates and issues, dashboards and trend analysis to management, accounting, and executive team. Strategically estimate areas of opportunity in the divisions and administration creating budgetary
    tracking mechanisms for data driven decisions.

  • Develop long-term budgetary plans for spending, indirect costs and revenue collections as well as the  strategic use of the divisional funds. Develop and report  budgetary updates and issues, dashboards and trend analysis to management, accounting, and executive team.

  • Manage or support cross-cutting initiatives and projects required by the department such as emergency preparedness, continuity of operations, data accommodation in order to meet shared goals and objectives.

• Organizational Health and Continuous Improvement

  • Assist the Deputy Director and programs in managing and leading the division’s efforts in implementing cross cutting air pollution control initiatives  programs. Manage development of division wide work strategic and work plans as needed. Lead or coordinate complex, cross-functional, multi-program projects or initiatives. May develop and manage performance measures, work plans, implementation plans and related materials to ensure division and business goals are efficiently achieved, measurable, data-driven, and fit within the existing legal, budget and policy constraints. Works with executive and division leadership to improve the visibility of division program performance against established goals

  • Supports implementation of bills and other organizational initiatives

  • Partners with department and division deputy director to oversee, manage and implement special projects

  • Provides detailed analyses and project status summaries to division, departmental or state administration

  • Coordinates reporting and manages data/metrics on annual work plan, Governor’s Office goals such as Wildly Important Goals (WIGs)

  • Develops and enhances a culture of robust reporting of performance, metrics reporting and deliverables

  • Establishes and develops a division-wide dashboard to indicate progress, successes and challenges with key objectives and deliverables.

  • In partnership with Deputy Director for Business Operations, Identifies opportunities to improve work processes and support organizational development (including staff training, job satisfaction, retention, continuous quality improvement/lean, prioritization, strategic or systems thinking, improved written procedures)

  • Recommend improvements to the Deputy Director and work with programs within the division to successfully implement organizational and process improvements.

  • In close partnership with the Deputy Director for Business Operations, monitors cultural norms and oversees aspects of employee growth, assessment and support to individual divisions and programs.

  • Supports effective change management and organizational development across the divisions.

  • Supports business process improvement initiatives via lean or other organizational tools

  • Function as a collaborative business partner within the organization and with other state agencies, public and private entities to improve operations.

  • Prepares or supports the development of streamlined procedures and processes to support operations.

• Grants Solicitation 

  • Establishes processes to identify grant funding opportunities and evaluates alignment with division programs and services.    Position researches, identifies, develops and manages the grant application processes from federal, state, foundation, corporations and other private funding sources.  

  • Directly develops grant applications and/or collaborates with division staff on potential funding opportunities.  Positions works collaboratively with leadership, fiscal and program staff to prepare competitive grant proposals.  Position coordinates with other agencies to identify and resolve cross-cutting issues regarding shared interest grants.  A strong focus is placed on meeting organizational and administrative deadlines for grants submission to ensure all needs are met and improve the overall grant process.  Supports or manages specialized reporting requirements such as the EPA’s Partnership Performance Agreement

• Other Duties as Assigned
  Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.
  
  

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H6G8XX Management

Minimum Qualifications:

NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Experience Only:

Ten (10) years of relevant experience in state or local government management or administration, public policy, business administration, two (2) of which must have included experience with public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives

Or

Education and Experience:

A combination of related education and/or relevant experience in state or local government management or administration, public policy, business,

environmental policy or management related to the work assigned equal to ten (10) years, two (2) of which must have included experience with public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives

PREFERRED QUALIFICATIONS:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:  

• Relevant experience with the State of Colorado

• Previous experience researching, analyzing and assessing pending legislation and fiscal analysis

• Demonstrated experience managing complex projects and working effectively under tight timeframes and deadlines

• Previous experience working with large volumes of information in a high-pressure setting

• Politically savvy with a proven ability to work within a complex political environment and governmental system

• Previous experience creating verbal and written communication and public speaking

• Strong persuasive skills, proven abiliity to collaborate with stakeholders

• Demonstrated strong and effective communication, teamwork, flexibility, accountability, adaptable 

• Demonstrated strong emotional intelligence and embraces diversity and inclusion

• Practices active listening and is flexible in solutions

• Knowledge of project management and change management principles and tools

• Demonstrated ability to thrive in high pressure positions and deliver results

• Demonstrated ability to effectively navigate ambiguity within a business setting

• Ability to create compelling presesntation documents for various audiences

CONDITIONS OF EMPLOYMENT: 

• Residency Requirement Options:

  • This posting is only open to residents of the State of Colorado at the time of submitting your application.

• A pre-employment background check will be conducted as part of the selection process.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

A complete application packet must include:

• Completed State of Colorado application.

• RESUME

• COVER LETTER: describing how your professional (/supervisory if relevant) experience aligns with the preferred qualifications of this position

• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

CDPHE does not provide visa sponsorship at this time. Applicants must be legally authorized to work in the United States. 

E-Verify: 

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [email protected] or call 303-692-2060, option 5.