Human Resources Specialist- Fresno 1.2

Description

Location: Fresno, CA (Onsite)

Classification: Full-Time

This position is exempt and will be paid on a salaried basis.

Schedule: Monday- Universal Healthcare MSO's standard operating hours are Monday through Friday, from 8:00 a.m. to 5:00 p.m. Pacific Time. Unless otherwise specified, all employees are expected to work their assigned schedules and remain available during these operational hours. 

Benefits:

· Medical 

· Dental 

· Vision 

· Paid Time Off (PTO)

· Floating Holiday 

· Simple IRA Plan with a 3% Employer Contribution

· Employer Paid Life Insurance

· Employee Assistance Program

Compensation: The initial pay range for this position upon commencement of employment is projected to fall between $29.00 and $36.24. However, the offered base pay may be subject to adjustments based on various individualized factors, such as the candidate's relevant knowledge, skills, and experience. We believe that exceptional talent deserves exceptional rewards. As a committed and forward-thinking organization, we offer competitive compensation packages designed to attract and retain top candidates like you.

Position Summary:  

The HR Specialist independently administers and oversees assigned Human Resources programs and processes, exercising discretion and independent judgment in the interpretation and application of employment policies, procedures, and HR practices. The position serves as a trusted advisor to employees and managers, evaluates employee relations concerns, determines

appropriate courses of action and makes recommendations regarding personnel matters. The HR Specialist operates with minimal supervision and is responsible for ensuring HR practices are administered consistently, effectively, and in compliance with applicable employment laws and organizational standards.  

Requirements

 Employee Relations & Policy Administration (30%):

• Serve as a primary Human Resources contact for employees and managers regarding workplace concerns, policy interpretation, employment practices, and HR-related inquiries.  

• Interpret and apply company policies, procedures, and employment practices to ensure consistent and equitable administration across departments.  

• Independently assess employee relations matters, workplace concerns, attendance issues, performance-related matters, and policy violations; determine appropriate courses of action and recommend resolutions.  

 Compliance & Risk Management (20%)  

• Monitor and administer HR practices to ensure compliance with applicable federal, state, and local employment laws and organizational policies.  

• Research and interpret employment regulations and HR best practices to support compliant decision-making and policy administration.  

• Coordinate HR-related audits, compliance reviews, and documentation requests.  

• Evaluate compliance findings and recommend corrective actions to mitigate organizational risk.  

• Maintain personnel records, employment documentation, and HR files in accordance with regulatory and organizational requirements.  

• Support administration and tracking of required certifications, licenses, trainings, and compliance-related activities.  

• Assist with leave administration processes and employee accommodation requests in accordance with applicable laws and company policies.  

• Recommend updates to HR policies, procedures, and practices based on operational needs and regulatory changes.  

 Recruitment & Hiring (15%):

• Partner with hiring managers to support recruitment strategies, workforce planning, and hiring activities.  

• Review position requisitions and ensure alignment with approved staffing and compensation practices.  

• Evaluate candidate qualifications and support selection decisions based on organizational needs and established hiring criteria. 

• Conduct reference checks, background screenings, and pre-employment processes.  

• Determine compensation recommendations utilizing approved salary structures, internal equity considerations, and market data. 

• Prepare, extend, and coordinate employment offers in accordance with organizational guidelines.  

• Ensure recruitment and hiring activities are administered consistently, fairly, and in compliance with applicable employment laws.  • Coordinate relationships with external recruiting resources and staffing agencies as needed.  

HRIS Administration & Workforce Data Analysis (15%):

• Maintain and administer employee information within HRIS systems, ensuring data accuracy, integrity, and confidentiality. 

• Process employee status changes including hires, promotions, transfers, compensation changes, leaves of absence, and separations. 

• Analyze workforce data, turnover metrics, compensation information, and compliance related reports to identify trends and opportunities for improvement. 

• Research discrepancies, determine corrective actions, and implement solutions to maintain accurate HR records. 

• Generate and distribute HR reports and workforce metrics to support business and operational decisions.  

• Support HR technology enhancements, system implementations, and process improvement initiatives. 

 Onboarding & Offboarding Administration (10%):

• Coordinate and administer all onboarding activities to ensure a positive and compliant new hire experience.  

• Conduct new hire orientation and facilitate completion of employment documentation, compliance training, and organizational introductions.

• Partner with department leaders and support teams to ensure employees receive appropriate system access, equipment, and resources.  

• Administer employee separation processes, including exit documentation, system access coordination, and final employment records.  

• Conduct exit interviews and analyze feedback to identify trends and opportunities for organizational improvement. HR Programs, Projects & Employee Engagement (10%) 

• Lead or support HR initiatives related to employee engagement, organizational development, process improvement, and workforce effectiveness.  

• Develop, update, and maintain HR policies, procedures, forms, organizational charts, and employee communications.  

• Evaluate existing HR processes and recommend improvements to enhance efficiency, compliance, and employee experience.  

• Support employee recognition programs, engagement activities, wellness initiatives, and organizational events.  

• Participate in special projects and strategic HR initiatives as assigned.

• Other duties as assigned.  

 Knowledge, Skills, and Abilities:

• Thorough knowledge of Human Resources principles, practices, and employment laws.  

• Ability to interpret and apply policies, procedures, and employment regulations to workplace situations. 

• Ability to exercise sound judgment, discretion, and independent decision-making.  

• Strong employee relations, conflict resolution, and problem-solving skills.  

• Ability to analyze information, evaluate risks, and develop practical recommendations.  

• Strong verbal and written communication skills.  

• Ability to manage multiple priorities in a fast-paced environment.  

• Proficiency with HRIS systems, Microsoft Office applications, and workforce reporting tools. 

• Ability to maintain confidentiality and handle sensitive information appropriately.  

Minimum Qualifications 

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.  

• Minimum of three (3) years of progressively responsible Human Resources experience.  

• Experience supporting employee relations, recruitment, compliance, HR administration, and HR systems. 

• Professional HR certification (PHR, SHRM-CP, or equivalent) preferred.  

• Healthcare industry experience preferred. 

 Other Requirements:  

• Possession of valid driver’s license

• Proof of state-required auto liability insurance.  

• Primarily office-based with occasional travel between sites as needed   

• Standard business hours with occasional flexibility based on operational needs  

Physical Requirements & Working Conditions

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

This position is primarily performed in a professional office environment and requires the ability to:

• Remain seated for extended periods while performing computer-based work. 
• Frequently use a computer, keyboard, mouse, telephone, and other standard office equipment. 
• Frequently communicate verbally and in writing with employees, applicants, vendors, and other business partners. 
• Occasionally stand, walk, bend, reach, twist, stoop, and carry work-related materials. 
• Occasionally lift and move items weighing up to 30 pounds. 
• Possess sufficient visual ability to read printed materials and computer screens and accurately review documents. 
• Possess sufficient hearing and communication abilities to effectively exchange information in person and by telephone or virtual meeting platforms. 
• Occasionally travel between company locations using personal transportation. 
• Work in a standard office environment with routine exposure to computers, office equipment, and occasional healthcare-related environments.